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Draft MinutesAGENDA ITEM________ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Closed Session Page 1 TOWN OF TRUCKEE TOWN COUNCIL CLOSED SESSION MEETING MINUTES October 22, 2019 5:30 p.m. Town Hall - Administrative Center 10183 Truckee Airport Road, Truckee, CA 1.CALL TO ORDER – Mayor Tirman called the meeting to order at 5:30 p.m. 2.ROLL CALL: Council Members; Abrams, Klovstad, Commendatore, Vice Mayor Polivy, and Mayor Tirman. Staff Present: Jeff Loux, Town Manager; Andy Morris, Town Attorney; Dan Wilkins, Director of Public Works/Town Engineer; Christina Earnhardt, Administrative Services Manager; and Rob Leftwich, Chief of Police. 3.PLEDGE OF ALLEGIANCE – deferred. 4.PUBLIC COMMENT – none. 5.CLOSED SESSION 5.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – One (1) case, Government Code Section 54956.9. Council Direction: No reportable action. 6.ADJOURNMENT – 5:47 p.m. To the regular meeting of the Truckee Town Council, October 22, 2019, immediately following the 6:00 p.m. Redevelopment Successor Agency meeting at Town Hall, 10183 Truckee Airport Road, Truckee, CA. Approved: Respectfully submitted by: David Tirman, Mayor Jennifer L. Masters, Administrative Technician, for Judy Price, MMC, Town Clerk 6.1 Page 1 of 6 AGENDA ITEM__6.1___ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Regular Page 1 TOWN OF TRUCKEE TOWN COUNCIL REGULAR MEETING MINUTES October 22, 2109, Immediately following the 6:00 p.m. Redevelopment Successor Agency Meeting Town Hall - Administrative Center 10183 Truckee Airport Road, Truckee, CA 1. CALL TO ORDER – Mayor Tirman called the meeting to order at 6:10 p.m. 2. ROLL CALL: Council Members; Abrams, Klovstad, Commendatore, Vice Mayor Polivy, and Mayor Tirman. Staff Present: Becky Bucar, Engineering Manager, Nicole Casey, Senior Accountant; Andrew Morris, Town Attorney, Judy Price, Communications Director/Town Clerk, Jeff Loux, Town Manager, Dan Wilkins, Director of Public Works/Town Engineer; Robert Leftwich, Chief of Police; Jennifer Masters, Administrative Technician; Kim Szczurek, Administrative Services Director; Denyelle Nishimori, Community Development Director; and Jenna Gatto, Planning Manager. 3. PLEDGE OF ALLEGIANCE – deferred. 4. PUBLIC COMMENT Jennifer Jennings, President of the Tahoe Donner Homeowners Association (HOA), speaking as an individual, stated: • Concerned with lack of communication and collaboration between the Town and the HOA’s. • Learned of the legislation that has been drafted that overrides HOA’s covenants regarding Accessory Dwelling Units (ADUs). • She believes in ADUs, but would have drafted the legislation a bit differently, and would have requested as such from the Town, had the HOA known the Town sponsored the legislation. Staff Response: The Town did not draft the legislation. Moonshine Ink interviewed Town staff who misspoke which is where some of the confusion comes from. Marlys Zusy, stated: • Concern that it does not appear that the Town and the HOA’s are working together on this issue. 5. PRESENTATIONS 5.1 Mayor Tirman presented a plaque with a key to the city to Tom Ballister for the community volunteer work he does in Truckee. 5.2 Heidi Doyle, Executive Director, and Bob Weston, Vice President of the Sierra State Parks Foundation gave a presentation on the Donner Project (presentation and materials on file with the Town Clerk). Page 2 of 6 AGENDA ITEM__6.1___ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Regular Page 2 A letter in support the project, was requested from Council. In addition, State Parks representatives requested Council consider (during the next budget cycle) financial support of the project as an economic development driver. Mayor Tirman requested any comments from Council Members. • The project has three phases. • Funding for the landscaping and amphitheater was not part of the deferred maintenance funding commitment for the monument itself. • The intent of the venue is for community use. • Truckee Tourism Business Improvement District (TBID) gave a $2,500 donation. • The vision is for the project is to have full functionality in 5-years. Mayor Tirman opened the presentation items to public comment. Rory O’Farrell, Truckee Tahoe Community Television: • Thanked Tom Ballister for all of his hard work. • Stated Tom is the most humble and hard-working person he’s ever worked with. Mayor Tirman closed public comment. 6. CONSENT CALENDAR It was moved by Council Member Klovstad, and seconded by Council Member Commendatore, to approve the Consent Calendar as follows: 6.1 Authorize the Town Manager to execute a new on-call contract with Andregg Psomas for one year with an option to renew annually for miscellaneous land surveying consulting services. 6.2 Reject the Claim for Damages against the Town of Truckee filed by Avrek Law Firm on Behalf of Michelle Papa. 6.3 Waive the second reading and adopt Ordinance 2019-08 Levying Special Taxes within the Town of Truckee Community Facilities District 2019-1. The Consent Calendar carried with the following vote: Ayes: Council Member Abrams, Council Member Commendatore, Council Member Klovstad, Vice Mayor Polivy, and Mayor Tirman. Noes: none. Absent: none. Abstained: none. The motion passed unanimously. 7. DISCUSSION ITEMS 7.1 STAFF REPORT – Reconfiguration of and Potential Re-Appointments to General Plan Advisory Committee. Recommended Action: Rescind Resolution 2018-64 and adopt Resolution 2019-64 establishing a 19-person General Plan Advisory Committee (GPAC). In doing so, staff recommends the Council also appoint two new members for the open GPAC vacancies: (1) One builder/developer representative and (1) one energy/sustainability/water representative. Page 3 of 6 AGENDA ITEM__6.1___ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Regular Page 3 Jenna Gatto, Planning Manager, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • The GPAC generally has good attendance and the members are engaged. • It was great to see Brandon’s name as an interested party. • This is a good way to encourage leadership growth within the community. Mayor Tirman opened public comment. Seeing none, Mayor Tirman closed public comment. Council Direction: • Appoint Andy Barr as the Builder/Developer representative, and Jan Zabriskie as the energy/sustainability/water representative to serve on the GPAC. The staff recommendation, as directed by Council, was moved by Council Member Abrams, seconded by Vice Mayor Polivy, and adopted with the following vote: Ayes: Council Member Abrams, Council Member Commendatore, Council Member Klovstad, Vice Mayor Polivy, and Mayor Tirman. Noes: none. Absent: none. Abstained: none. The motion passed unanimously. 7.2 STAFF REPORT - Award of Contract to Host Compliance for Short Term Rental Ordinance Outreach and Consulting Services. Recommended Action: Award a contract in an amount not to exceed $50,000 to Host Compliance for consulting and facilitation services in regards to short-term rentals ordinance outreach and policy development. Kim Szczurek, Administrative Services Director, presented from the staff report (presentation on file with the Town Clerk). Council Discussion: • Host Compliance has gone through this process with many other public entities, and have brought their learned techniques from working through the process with the other agencies. • A public workshop in Tahoe Donner would be extremely valuable, as would holding a workshop in Glenshire. • If the Town were to attempt to complete this process with only Town staff, it would likely take two years. Mayor Tirman opened the item for public comment. Jennifer Jennings, President of the Tahoe Donner Homeowners Association (HOA), speaking as an individual, stated: • Placer County has moved through the process quickly since July. Page 4 of 6 AGENDA ITEM__6.1___ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Regular Page 4 • This is not rocket science. • With the amount of money the Town has gained from Short Term Rentals (STRs), the Town should be able to hire a staff person to do what Host Compliance is doing. • A neutral mediator is what is needed. • Host Compliance is dependent on STRs. Seana Doerty, Mountain Housing Council, stated: • Placer County is mostly just looking at nuisance properties. • We need to determine what we are focusing on regarding the framing. • Host Compliance is extremely knowledgeable in the business of data collection. They are coming in as experts, and the multitude of data from other entities would be valuable to the process. Marlys Zusy, stated: • Spent a year and a half on the Tahoe Donner committee; and, during that time, Host Compliance refused to share data. • She wants to volunteer to participate in this process. • This hits close to home because her child, who works for the Town, said his next move will have to be to Reno because he can’t afford to live here because STR’s have taken over. Mayor Tirman closed public comment. Council Discussion: • Host Compliance is a flat-fee annual contract amount, not an hourly charged contract. • This is the most timely and efficient way to move forward. • This is not an end-all be-all housing solution, but it is one thing we can do to help create some certainty out there. • This needs to be a community-wide discussion – not a subdivision focused discussion. • We want to help Host Compliance work with our passionate community in order to have everyone succeed. • We are not looking to restrict people’s ability to pay their mortgage by renting out a room on a short-term basis. • Need to be respectful of our limited Town resources. • It is important to look at how to incentivize long-term rentals while having a company with data available to be that neutral party to help us move forward. • It is best to use experts in the field in order to move forward most efficiently. Town funds are most effectively utilized in hiring an expert rather than hiring a staff person. • Our expectations need to be realistic. • We might have unintended losses so we need to be very careful moving forward. The study needs to be broad and deep to have an accurate picture. • This work scope from Host Compliance is not fixed on any one issue. There is going to be robust community engagement through this process. • Having professional guidance on this complicated issue is the best way forward. Page 5 of 6 AGENDA ITEM__6.1___ ______________________________________________________________________________ Town of Truckee October 22, 2019, Town Council Regular Page 5 The staff recommendation was moved by Vice Mayor Polivy, seconded by Council Member Abrams, and adopted with the following vote: Ayes: Council Member Abrams, Council Member Commendatore, Council Member Klovstad, Vice Mayor Polivy, and Mayor Tirman. Noes: none. Absent: none. Abstained: none. The motion passed unanimously. 8. COUNCIL REPORTS Council Member Commendatore • Met with Town staff to continue furthering his understanding of Town issues. Council Member Klovstad • Attended the League of California Cities conference. • Participated in team building in early October. • Provided the welcoming address to the Soroptomist Regional meeting. Council Member Abrams • Participated in team building in early October. Vice Mayor Polivy • Attended the Hotel Avery Site Visit. • Met with Truckee Tourism Business Improvement District members. • Had breakfast with Congressman McClintock’s staff person. • Participated in team building in early October. • Attended internal Truckee Tourism Business Improvement District meeting. • Attended Mountain Town Planner’s conference in South Lake. Mayor Tirman • Participated in team building in early October. • Library working group. • Attended the League of California Cities conference. • Hosted Mayor and Counselors from Canmore, Canada who are considering being Sister Cities. • Attended the Sister Cities Meeting. 9. ADJOURNMENT – 7:40 p.m. To the regular meeting of the Truckee Town Council November 12, 2019, 6:00 p.m. at Town Hall, 10183 Truckee Airport Road, Truckee, CA. Approved: Respectfully submitted by: David Tirman, Mayor Jennifer L. Masters, Administrative Technician, for Judy Price, MMC, Town Clerk Page 6 of 6