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Creation of a 2040 General Plan Advisory CommitteeAGENDA ITEM ` Town OF ic4w MEETING DATE: April 24, 2018 TO: Honorable Mayor & Councilmembers FROM: Denyelle Nishimori, Community Development Director SUBJECT: Creation of a 2040 General Plan Advisory Committee (GPA APPROVED BY Jeff Loux, To4 Manager RECOMMENDATION: That the Council take the following actions: 1. Adopt Resolution No. 2018-20 forming a General Plan Advisory Committee (GPAC) 2. Appoint one Councilmember and one alternate to serve on the GPAC 3. Direct the Planning Commission to appoint one commissioner and one alternate to serve on the GPAC DISCUSSION: The Town is embarking on a 2-3 yearprocess to update the 2025 General Plan with a 2040 General Plan. The General Plan is considered Truckee's "blueprint" or guide to fulfill the community's vision for future growth, development and conservation. With the Council's initiation of the General Plan Update on February 13, 2018, the Council approved the creation of a robust community-based public engagement process. The creation of a GPAC was one of several opportunities for public participation supported by Council to involve a variety of stakeholders, community perspectives, and interests. The GPAC will play a critical role in developing an inclusive planning effort that ensures broad public participation. The GPAC is a temporary ad hoc Council advisory committee. The roles and responsibilities would terminate with Council adoption of the General Plan. All GPAC meetings would be open to the public and their mission, actions and recommendations would be regularly posted to a dedicated GPAC webpage to be created as a subset of the Town's 2040 General Plan Update website (in process). GPAC recommendations would also be discussed in applicable 2040 General Plan Update and Downtown Specific Plan Update staff reports with the GPAC chair or vice -chair attending Planning Commission and Council staff reports as needed. GPAC Membership Although there are any number of stakeholders that would add value to the GPAC's advisory role, setting limits on the number of participants will ensure high quality dialog and greater efficiencies in working through policy recommendations, breaking -down community input and streamlining the General Plan and Downtown Specific Plan update processes. Based on Council's initial input, staff recommends that the GPAC be comprised of approximately 15 representatives, including one Page 1 of 3 Councilmember and Planning Commissioner and representatives from a broad range of community perspectives: • (1) One Town Councilmember and one alternate • (1) One Planning Commissioner and one alternate • (1) One housing advocate representative • (1) One alternative transportation representative (bike, pedestrian, transit) • (2) Two non-profit representatives • (1) One small business owner (25 employees or less) • (1) One large business owner (more than 25 employees) • (1) One Downtown property owner or employee • (2) Two homeowner's association representatives • (1) One environmental advocate representative • (1) One youth or youth advocate representative • (1) One builder or developer representative • (1) Energy / sustainability / water representative Council should discuss the proposed GPAC membership in terms of community representation recognizing that there will be multiple opportunities for public engagement outside of the GPAC. The membership should include a variety of interests and perspectives working together to make recommendations to the Planning Commission and Council on General Plan and Downtown Specific Plan goals, policies and actions. Each member should be able to both represent their unique perspective and consider broader community interest The creation of supportive advisory teams will complement GPAC efforts and create and additional way to gain valuable feedback. Examples include an advisory team of outdoor enthusiasts, artists (representing arts and / or culture), home-based business operators / employees including tech - based business, stay-at-home caretakers, sustainability / renewable energy, partner agencies and special districts, etc. The specifics of these advisory teams will be developed further with a final General Plan Work Program. The Historic Preservation Advisory Commission (HPAC) will also have the opportunity to participate with agenda items as needed at their regular meetings. HPAC's role will be especially important in the Downtown Specific Plan Update process. Any recommendations made by HPAC will be forwarded to the GPAC, Planning Commission and Council as appropriate. GPAC Recruitment and Selection Process Staff will actively recruit for GPAC members through a variety of outreach methods including print, social media, list serves, and face-to-face meetings. Applications will be accepted by the Town Clerk from May 1, 2018 through May 31, 2018 if the GPAC creation is approved by the Town Council on April 24, 2018. Council action to approve the membership list is anticipated in June 2018 with the first GPAC meeting in June or July 2018. The first meeting will serve as a meet and greet with opportunity to discuss roles and responsibilities, desired outcomes and the draft project schedule. GPAC Service Terms Staff anticipates holding around 20 GPAC meetings over the life of the General Plan Update / Downtown Specific Plan Update processes. There would likely be less meetings initially—one every other month—with no more than two per month during peak times. The expectation is that appointed committee members will make every effort to attend meetings with termination occurring after five absences. Other service terms would be defined by the GPAC during their first meeting (e.g.-chair Town Council Staff Report Page 2 of 3 and vice -chair selection, mission statement, agenda format, voting, etc.). FISCAL IMPACT: General Plan Update CIP C1903 includes a $1,000,000 budget ($1,150,000 proposed) for creation of the 2040 General Plan and an updated Downtown Specific Plan. This budget does not include staff time, but does include consultant hours for project management. Staff anticipates the commitment of an average of approximately 6-10 staff hours per month over the life of the update process in managing GPAC appointments, meetings, meeting minutes, and GPAC recommendations in staff reports. Consultant participation will be budgeted with contracts to be presented to Town Council in May 2018. PUBLIC COMMUNICATIONS: Standard Town Council Agenda posting. Community engagement and outreach are a significant component of a General Plan Update process and once initiated by Council will encompass a variety of outreach methods include those described in this staff report. ATTACHMENTS: Draft Resolution No. 2018-20 Town Council Staff Report Page 3 of 3 TOWN OF TRUCKEE California RESOLUTION 2018-20 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TRUCKEE FOR THE FORMATION OF A GENERAL PLAN ADVISORY COMMITTEE WHEREAS, the Town Council initiated an update to the 2025 General Plan on February 13, 2108; and WHEREAS, as part of the General Plan Update work program, the Town Council desires to develop a robust public engagement process including the creation of a General Plan Advisory Committee (GPAC) to ensure the creation of a community-based plan with maximum participation; and WHEREAS, there are numerous stakeholders in the Town of Truckee, whose regular involvement in the development of the 2040 General Plan, would contribute to a community- based planning approach with representation from a variety of perspectives; and WHEREAS, it is the desire of the Town Council to develop a committee to participate in the 2040 General Plan Update to provide guidance, oversight and recommendations through all phases of the 2040 General Plan creation, publication and adoption process; and WHEREAS, the Town Council initiated an update to the 1997 Truckee Downtown Specific Plan on February 13, 2018 concurrent with the 2040 General Plan Update; and WHEREAS, GPAC participation in the Downtown Specific Plan Update process concurrent with the 2040 General Plan Update will ensure consistency between both documents, greater efficiencies in the review process and consistent stakeholder representation. NOW, THEREFORE, BE IT RESOLVED BY THE TRUCKEE TOWN COUNCIL to form the 2040 General Plan Advisory Committee and designate the following representation to the committee as follows: • (1) One Town Councilmember and one alternate • (1) One Planning Commissioner and one alternate • (1) One housing advocate representative • (1) One alternative transportation representative (bike, pedestrian, transit) • (2) Two non-profit representatives • (1) One small business owner (25 employees or less) • (1) One large business owner (more than 25 employees) • (1) One Downtown property owner or employee • (2) Two homeowner's association representatives • (1) One environmental advocate representative • (1) One youth or youth advocate representative • (1) One builder or developer representative • (1) Energy / sustainability / water representative BE IT FURTHER RESOLVED BY THE TRUCKEE TOWN COUNCIL that the purpose of this committee is to provide input regarding the 2040 General Plan and Downtown Specific Plan Update to the Town Council, Planning Commission and Town staff. The committee shall serve in an advisory capacity only. BE IT FURTHER RESOLVED BY THE TRUCKEE TOWN COUNCIL that this committee will disband once the 2040 General Plan Update and Downtown Specific Plan update have been adopted. BE IT FURTHER RESOLVED BY THE TRUCKEE TOWN COUNCIL: 1. The name of the Committee shall be the General Plan Advisory Committee (GPAC). 2. The purpose of the Committee shall be to provide feedback, guidance and direction to the Town Council and/or Planning Commission through recommendations on the adoption of the 2040 General Plan and Downtown Specific Plan Update. 3. The Committee shall be made up of 15 members appointed by the Town Council who are qualified voters within the Town of Truckee, until and unless the Town Council agrees to add additional members. The Council shall also appoint one Councilmember and one alternate and one Planning Commissioner and one alternate to participate. 4. The Committee shall be subject to the Brown Act and all meetings will be public. 5. The findings of the Committee will be advisory to the Town Council and/or Planning Commission and/or staff. 6. The Town Clerk will advertise for interested participants and applications will be brought back to the Town Council for formal appointment. The term of appointment shall be until the 2040 General Plan and updated Downtown Specific Plan are adopted, after which time the GPAC will be dissolved. 7. As an early action, the GPAC will develop ground rules / protocols to guide their meetings, determine decision-making procedures and other committee organizational matters. The foregoing Resolution was introduced by , seconded by , at a Regular Meeting of the Truckee Town Council, held on the 24th day of April, 2018 and adopted by the following vote: AYES: NOES: ABSENT: ATTEST: Judy Price, MMC, Town Clerk Carolyn Wallace Dee, Mayor