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Town of Truckee <br />JOINT TOWN COUNCIL/PLANNING COMMISSION <br />SPECIAL MEETING MINUTES <br /> <br /> April 8, 1998, 7:00 P.M. <br />Truckee Donner Public Utility District Board Room <br />11570 Donner Pass Road, Truckee, CA <br /> <br />CALL TO ORDER - Mayor Florian called the meeting to order at 7:08 p.m. <br /> <br />ROLL CALL <br />PRESENT: <br /> <br />Councilmembers Drake, McCormack, Schneider, Susman, and Mayor <br />Florian <br /> <br />Commission Members: Estabrook, Grossman, Richards (arrived at 7:14 <br />p.m.), Tryggvi and Chair Palmer <br /> <br />ALSO PRESENT: <br /> <br />Stephen L. Wright, Town Manager; J. Dennis Crabb, Town Attorney; Tony <br />Lashbrook, Community Development Director; Duane Hall, Town Planner; <br />and Vicki Soderquist, Deputy Town Clerk <br /> <br />PUBLIC COMMENT - None <br /> <br />WORKSHOP <br />4.1 Recommended Program for Public Involvement on Planned Community and Master <br />Plan Areas. Recommendation: Council and Planning Commission approve the recommended <br />program and direct staff to prepare the appropriate resolution for final action by the Town Council. <br />(Planning Commission Item 9.1) <br /> <br />Tony Lashbrook, Director of Community Development, summarized the major points from the last <br />workshop: I) public outreach and community involvement defined as priority; 2) traditional public <br />meetings do not facilitate public involvement; 3) Town Council/Planning Commission should create <br />more flexible roles (dealing with all issues - particularly land use issues) for meetings; 4) get out of <br />Town Hall and into the neighborhoods in order to facilitate participation; and 5) details of a <br />proposed plan are necessary to initiate involvement - before the EIR and project review process. <br />The public needed to feel the Council/Commission had heard their comments early in the process. <br />Mr. Lashbrook then reviewed the results of a survey conducted two years ago regarding public <br />communication. <br /> <br />Councilmember Susman stated the survey was not geared toward land use issues and felt if that <br />additional element had been added the numbers would have gone up. Commissioner Richards felt <br />that neighborhood meetings would be different than the traditional Council/Commission meetings <br />because they would be more interactive. Mr. Lashbrook stated the neighborhood meetings would <br />be more informal and would encourage dialogue back and forth which would increase participation. <br />He then outlined the recommended program: 1) customized for each plan review based upon the <br />guidelines established and Council review; 2) require summary information regarding the proposal <br />that can be widely distributed; 3) early process would consist of neighborhood workshops reporting <br />back to a joint Council/Commission workshop; and 4) Commission/Council input/direction expected <br />as an outcome of initial workshops. It would be staff's intent to widely distribute the summary <br />information. The neighborhood workshops would be for the purpose of answering questions and <br />presenting information, no decision making would be done at that time. Workshops would be held <br /> <br /> <br />