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Town of Truckee <br /> TOWN COUNCIL <br />SPECIAL MEETING MINUTES <br /> <br /> June 10, 1998, 3:00 P.M. <br />Truckee Donner Public Utility District Board Room <br />11570 Donner Pass Road, Truckee, CA <br /> <br />CALL TO ORDER - Mayor Florian called the meeting to order at 3:00 p.m. <br /> <br />ROLL CALL <br />PRESENT: <br /> <br />Councilmembers: Drake (arrived at 3:26 p.m.), Councilmember McCormack, <br />Schneider, Susman, and Mayor Florian <br /> <br />ALSO PRESENT: <br /> <br />Stephen L. Wright, Town Manager, Tony Lashbrook, Community <br />Development Director; Bill Miller, Chief Building Official; Jon Lander, <br />Town Engineer; and Vicki Soderquist, Deputy Town Clerk <br /> <br />PUBLIC COMMENT - None <br /> <br />WORKSHOP <br />4.1 Cost of Services Study (MSI Report). Recommendation: Council provide direction as <br />desired. <br /> <br />Mr. Wright stated the study had been initiated 1½ years ago with MSI as the contractor. The <br />purpose of the study was to identify/define individual costs for individual services so the Town <br />would be properly charging fees for those services and/or allowing the Council to make informed <br />public policy decisions as to why the Town was not charging full fees. The next step after Council <br />review would be an implementing ordinance and resolution for adoption. Individual fees would not <br />be included in the ordinance but the percentage of costs incurred that should be recovered which was <br />a policy decision. <br /> <br />Eric Johnson, MSI, gave a brief background of their company. In the study they matched revenues <br />with costs. If fees were not high enough services were being paid for by tax revenues. They <br />identified where staff spent their time, prepared a list of services provided, figured costs for that <br />time, and a "fully allocated work detail" had been done on an accrual basis to level out fixed asset <br />costs. They used an available work hour number of 1,645 versus 2,080. <br /> <br />Owen Olsen, MSI, stated the overhead costs included direct departmental as well as Town-wide <br />overhead. Mr. Johnson stated that the Town Manager and Town Council also became part of the <br />town-wide overhead. <br /> <br />Councilmember McCormack questioned where vacation was reflected. Mr. Johnson replied that it <br />was part of the per hour costs. Councilmember McCormack questioned if it was included in "fringe <br />benefits". Mr. Johnson replied that it was not. <br /> <br />Mr. Johnson stated they had identified $41 million of fixed assets which were mostly streets. <br /> <br />Mayor Florian questioned what component had been used to recommend 100% recovery. Mr. <br />Johnson replied that services should be paid for by the people using the service, but it was a policy <br /> <br /> <br />