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<br /> TOWN OF TRUCKEE <br />SPECIAL EVENTS POLICY DEVELOPMENT COMMITTEE <br />WORKSHOP MINUTES <br /> <br />April 15, 2015, 5:30 p.m. <br /> <br />Eastwing Second Floor Conference Room <br />Town Hall - Administrative Center <br />10183 Truckee Airport Road, Truckee, CA <br /> <br /> 1. Call to order – Nichole Dorr, Administrative Analyst II- 5:30 p.m. <br /> <br />1.1 Roll Call by Introduction <br />Morgan Goodwin, Patrick Flora, Donna Wood, Bill Haley, Pat Callahan, Mike Peters, <br />Jody Sweat, Darilyn Koren, Dan O’Gorman, Amy Norman, Cassie Hebel, Alyssa <br />Thomas Farina, Judy Laverty, Ursula Riina, Miguel Sloane, JJ Morgan, Stefanie Olivieri, <br />Alex Terrazas, Nichole Dorr, Marine Dageville, Kirk Skierski, Kelly Beede, Irene Brown, <br />Andy Morris, and Bonnie Thompson. <br /> <br />2. Public Comment – none. <br /> <br />3. Policy Development Discussion <br /> <br />The group discussed the draft worksheet: <br /> <br />Special Event Definition: <br />• Complex definition but it needs to incorporate flexibility. <br />• Traffic disruption would trigger the fee. <br />• Truckee Donner Recreation and Park District (TDRPD) could have two dozen events <br />going on each day and a special event fee would deter people from using their <br />facilities. <br />• TDRPD makes a distinction between whether an event is open to the public – so that <br />a family party at the regional park wouldn’t trigger a special event permit. <br />• Difference between annual event and special event? <br />o Could there be an easier permit system for recurring annual events? <br />o Staff will investigate and bring something back to the group. <br />• Should there be a priority system? <br />o An event like the 4th of July parade should take priority. <br />o The group will table this until a later meeting. <br /> <br />What should trigger a special event permit? <br />• Music: <br />o How to define the scale – a band vs. two musicians on a deck. <br />o Decibel levels. <br />o Town noise ordinance already regulates noise. <br />• Defining the footprint: <br />o Tahoe Donner could have a band and it wouldn’t affect parking or traffic and <br />takes place within their space. <br />• ABC Permits: <br />o Most ABC permits are reviewed by Police Department. <br />o Catering permits aren’t seen by the Police Department. <br />• Food: <br />o Food shouldn’t trigger this in small gatherings. <br />o Can a food truck sell food? <br />o Group wanted to remove food as a trigger for special events permit.