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Notice of Completion for the Animial Services Center AGENDA ITEM TOWN OF f.f Tr�c��E MEETING DATE December 10, 2013 TO: Honorable Mayor and Council Members FROM: Dan Olsen, Animal Services Manager SUBJECT: Notice of Completion for the Animal Sh ter)Pro6* t, CI P 60-07-04 APPROVED BY: brook, Town Manager RECOMMENDATION: Authorize staff to file a Notice of Completion for the Animal Shelter Project, CIP 60-07-04. DISCUSSION: The Town's contractor, K7 Construction Inc., has substantially completed the Town of Truckee Animal Shelter Project, CIP 60-07-04, and staff recommends acceptance of the project. On June 21, 2012, the Town Council authorized a construction contract award to K7 Construction Inc. in the amount of $5,334,483 along with a contingency amount of $241,574, for a total of $5,576,057. At that time, staff was also directed to pursue a minimum of $500,000 in Value Engineering cost reductions on the project. Through the Value Engineering process the Town and the contractor exceeded this goal and were able to identify and accept $609,816 in reductions. Change orders for the project were under the approved contingency amount and totaled $209,945.77, or 3.94% of the original contract award.The attached PCO Summary Log represents a summary of all change orders on the project (both additive and deductive). There are project files which provide detailed back-up of all change order amounts that can be made available for review upon request. The construction only cost for this project was $4,934,612.76. The total cost of the entire project, including design, consultants, permit fees, construction, and furniture, fixtures, and equipment (FF&E) is estimated to be$6,536,720, which is approximately$800,000 lower than the total CIP budget for the project. Once the notice of completion is recorded with the Nevada County Recorder's Office, staff would release a portion of the retention to K7 Construction Inc. for payment to subcontractors, minus any retention amounts due K7 Construction Inc. and any lien amounts that the Town is currently aware of on the project. K7 Construction Inc. will then pay retention amounts due to subcontractors and obtain and submit to the Town the subcontractors' certificates of release of liability priorto the Town releasing the final retention amount on the project. Town Council Staff Report Page 1 of 2 AGENDA ITEM In July of 2013, the Town and the Humane Society of Truckee-Tahoe (HSTT) entered into a loan agreement because the cost of constructing the Animal Shelter was higher than anticipated and HSTT lacked the funds necessary to cover their share of the construction and equipment costs. Once all invoices have been received and paid, the Town will finalize the actual amount of the loan agreement which will represent one-half of the aggregate amount of invoices paid by the Town for the planning, design, construction and equipping of the Animal Shelter, minus all cash contributions received by the Town from HSTT specifically designated for the Animal Shelter. FISCAL IMPACT: CIP 60-07-04 (Animal Shelter) contains adequate funding for final payments to the contractor, consultants, and for equipment purchases made for this project. The total cost and time frame of the construction phase of this project are under the originally estimated dollar amounts and time periods. The primary funding sources for this project were provided through a partnership with the Humane Society of Truckee-Tahoe and the Town. Costs were dived 50/50 with the Town's portion coming from general fund dollars. PUBLIC COMMUNICATIONS: Filing of a notice of completion with the Nevada County Recorder's office will trigger a schedule for retention release as outlined in the staff report. ATTACHMENTS: Notice of Completion PCO Summary Log Town Council Staff Report Page 2 of 2 Recording Requested By: and Return to: Town of Truckee Judy Price, Town Clerk 10183 Truckee Airport Road Truckee CA 96161 Not Subject to Fees: GCS 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN by the Town of Truckee as the responsible maintenance entity of the property hereinafter described. That the pertinent facts relating to such completion as required by Section 3039 of the Civil Code are as follows: A. Date of completion of such work: December 10, 2013 B. Name and address of owner: Town of Truckee 10183 Truckee Airport Road Truckee CA 96161 C. Nature of the interest or estate of said owner: Fee Ownership D. Description of the real property upon which work was completed as follows in the Town of Truckee, Nevada County: Construction of the Town of Truckee Animal Shelter including: Animal Shelter building and adjacent infrastructure, utilities, and improvements. Name and address of contractor: K7 Construction Inc. PO Box 17425 Reno, NV 89511 E. Name of surety company: Travelers Casualty and Surety Company of America VERIFICATION OF INDIVIDUAL declare under the penalty of perjury under the laws of the State of California that I am the declarant in the foregoing notice,that I have read the foregoing notice and know the contents thereof, and that the facts stated therein are true. Dan Olsen, Animal Services Manager Date Judy Price, Town Clerk PCO Summary Log ac-o-# Description Estimated Approved Date PCCO# 1 VE Deduct $0.00 $368,270.00 8/31/12 1 2 CCD#2 Civil Changes $0.00 $785.16 10116/12 2 5 FD#3:SWG Footing Modifications $0.00 $996.26 10/16/12 2 6 CCD#4:Footing Changes per ZFA $0.00 $7,411.98 10/30112 2 7 ASI#1:Gridline Dimension Changes $0.00 $716.29 11120/12 2 8 FD#4:Additional Paving Sallyport $0.00 $762.70 11120/12 2 9 FD#5:Yard Drain $0.00 $393.29 1 11120112 2 10 RFI#34:Rebar Fix at Moment Frame $0.00 $1,204.48 11120/12 2 11 VE Deduct#2 $0.00 $22,926.00 11/27112 3 3 CCD#3:Transformer Drainage Changes $0.00 $7,804.51 1/9113 4 4 CCD#5:Retaining Wall $0.00 $16,790.25 1/9/13 4 12 FD#2:Generator Credit $0.00 $20,953.00 1/9113 5 13 VE Deduct#3 $0.00 $68,140.00 1/9113 5 14 VE Deduct#4 $0.00 $80,753.00 2127/13 6 15 VE Deduct#5 $0.00 $31,811.00 3/27/13 7 22 VE Deduct#6 $0.00 $16,963.00 7/1/13 8 16 4 Surface Mount Lights at En Canopy $0.00 $3,218.51. 4/17/13 9 17 FD#12:Roof Cavity Insulation Solution $0.00 $89,727.48 6119/13 9 18 FD#6:Single Sink Basin @ RM#146 $0.00 $453.60 7/1/13 9 19 RFI#41: 2)Revised Diffuser Types $0.00 $1,632.96 7/1/13 9 20 Submittal#77:Add 1 Sani Napkin Disposal $0.00 $129.60 7/1/13 9 21 RFI#65:Welded Beam Seats $0.00 $675.00 7/1/13 9 23 FD#10:IT Meeting Changes $0.00 $822.78 .7/1/13 9 24 Music System $0.00 $4,356.00 8/7/13 10 25 Extend B lin System $0.00 $5,068.12 7124/13 10 26 Kennel Fence Changes Galvanized Panels $0.00 $1,731.26 8/7/13 10 27 Sally port Plywood Credit $0.00 $871.73 8/7113 10 28 F10 Light Fixture Change $0.00 $1,951.34 817/13 10 29 REVISION 1:Added Glavanized Panels to Double Gates $0.00 $319.68 8/21/13 10 30 FD#11:Wireless Access Point Changes $0.00 $928.75 8/21/13 10 31 RFI#89:Added Joists @ RM#103+Overhangs/RDs $0.00 $823.18 8/21/13 10 32 Add Fire Sprinklers on top of T&G @ Entry Canopy $0.00 $1,729.73 8/21/13 10 33 Rigid Insulation @ Interior CMU Change $0.00 $680.13 8/21/13 10 34 REVISION 1:VE HVAC Zone Reduction Add-Back $0.00 $5,780.00 8/21/13 10 35 HVAC Ductwrap Credit $0.00 $765.00 8121/13 10 36 Washer Extractor Upgrade $0.00 $1,224.97 8/21/13 10 37 FD#12:Roof Cavity Insulation Solution K7 T&M $0.00 $6,462.21 8/21/13 10 38 Added Soffit Vents $0.00 $1,431.23 .8121/13 10 41 AI#48:Kennel Door Locks $0.00 $3,906.99 8/21/13 10 42 Room 134 Cabinet Changes $0.00 $540.00 8/21/13 10 43 FD#9:Hose Bibb Addition @ Entry $0.00 $945.00 8121113 10 44 S ntheticTurf @ East/WestKennels $0.00 $9,919.39 8/21/13 10 39 RFI#103:Window Headers @ Exercise Yards $0.00 $7,476.42 9/30113 11 40 RFI#103:Cladding for Window Headers $0.00 $2,651.40 9130/13 11 45 ADA Remote Buttons $0.00 $5,184.81 9130/13 11 46 Synthetic Turf Prevailing Wage Increase $0.00 $826.62 9/30/13 11 47 4 Added Lights @ RM 141 $0.00 $749.11 9130/13 11 50 Doors 102&103 Hardware Changes $0.00 $525.58 9/30/13 11 51 Added Sweeps to Exterior Kennel Doors $0.00 $280.50 9130/13 11 49 Painting Sub Issue $0.00 $4,000.00 11/5/13 12 53 HRU-1 Floor Construction VE Add Back $0.00 $3,613.00 11/5/13 12 54 Heat Tape Power @ Mach Roof $0.00 $261.36 11/5113 12 55 RFI#106 Add Circuit for B lin System $0.00 $808.92 11/5113 12 56 Added Labor for Surgery Light Install $0.00 $391.26 11/5113 12 57 Spray Faom Insulation @ Mech Roof $0.00 $2,808.00 11/5/13 12 58 Added Electrical Work Inside HRU-1 $0.00 $412.69 1115/13 12 59 Roof Patch for Added Heat Tae @ Mech Roof $0.00 $270.00 11/5/13 12 29 Single to Double Gate at Fast Fixemurg Yard $�00 34 $0 00 48 $0400 52 $0 09 $&00 $9:88 Totals I $0.00 $209,945.77 Remaininq Contingency ($5,744.77) 3.940/6