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1996-01-18 Town of Truckee REGULAR COUNCIL MEETING January 18, 1996 5:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Puss Road, Truckee, CA MINUTES CALL TO ORDER. Mayor McCormack called the regular meeting to order at 5:00 P.M. ROLL CALL. Town Manager Wright called the roll with Council Members Carpenter, Cross, Eagan, and Mayor McCormack being present. Town Manager Wright informed Council that Councilmember Drake was excused from tonight's meeting. Also present were Town Manager Stephen L. Wright, Town Attorney Dennis Crabb, Community Development Director Tony Lashbrook, Town Engineer Jon Lander, Public Works Director Tom Covey, Finance Director Jill Fox, Town Planner Elizabeth Eddins, Animal Control Officer Dan Olsen and Executive Secretary Barbara Johnson. CLOSED SESSION to discuss performance evaluation of Town Manager pursuant to Government Code Section 54957.6 Mayor McCormack announced that Council discussed the procedure to be used to evaluate the Town Manager. PLEDGE OF ALLEGIANCE was led by Jim Porter. PUBLIC COMMENT. None PRESENTATION 6.1 Presentation of plaque to former Mayor Embree B. (Breeze) Cross expressing appreciation. Mayor McCormack presented Councilmember Cross with a plaque expressing appreciation of him for his term as Mayor. Town Manager Wright stated that on behalf of the Town staff he would like to thank Councilmember Cross for his leadership and teamwork. At this time Town Manager Wright introduced the new Public Works Director Tom Covey. The Council welcomed Mr. Covey to Truckee. Public Works Director Covey stated that he has had an opportunity to spend some time with the Public Works Department and announced that in his opinion that the Town hus some very good people working for them. CONSENT CALENDAR (One simple motion approves all of the following actions.) Town Council Minutes Page I 7.1 7.2 7.3 7.4 7.5 7.6 Minutes of November 14, 1995 Special Meeting. Approved Minutes of November 29, 1995 Special Meeting. Approved Minutes of December 21, 1995 Regular Meeting. Approved Minutes of January 4, 1995 Regular Meeting. Approved Treasurer's Report, December, 1995. Approved SR267 Bypass/Railroad Merger Update. Pulled for discussion. Councilmember Cross asked that item 7.6 be pulled from the Consent Calendar for an update. It was moved by Councilmember Carpenter and seconded by Councilmember Cross to approve the Consent Calendar pulling item 7.6 for discussion/update. Said motion carried unanimously with Councilmember Drake being absent. 7.6 SR267 Bypass/Railroad Merger Update. Councilmember Cross stated that the SR267 Bypass funding and construction was at a critical juncture and was currently being reviewed for inclusion in the Surface Transportation Improvement Program (STIP). The bypass is very important to Truckee and the region. The Town has received support from virtually every agency in the region. Senator Leslie, Assemblyman Richter and Assemblyman Knowles testified before the California Transportation Commission on behalf of the SR 267 Bypass funding this date. Councilmember Cross further informed the Council that he and Town Manager Wright will be attending the California Transportation Commission January 19th to participate in further testimony on behalf of the SR267 Bypass project. Mayor McCormack added that he would like to thank the 24 agencies who did take the time to write letters supporting the construction of the SR267 Bypass. Each letter was different and has assisted the Town in getting the word out that this bypass is essential for the region. It was moved by Councilmember Cross and seconded by Councilmember Eagan to accept the report as submitted and updated. Said motion passed with Councilmember Drake being absent. COUNCIL IMMEDIATE PRIORITIES 8.1 Road Committee Public Meeting. Town Manager Stephen L. Wright explained that at the last regular Council meeting Councilmember Carpenter announced the intent of the Road Committee (then made up of Councilmember Carpenter and Councilmember Drake) to hold a public forum regarding the road issue with a suggested date to do so of February 6, 1996. At that time Council expressed interest in the possibility of holding a Special Council Town Council Minutes Page 2 meeting on February 6, 1996 to hold the public hearing with the full Council in attendance. Staff is looking for direction from Council as to their desire to hold a Special meeting for a Road Issues Workshop and confirm the date of said meeting. Councilmember Cross stated that he would suggest that the entire Council attend such a meeting to hear what it is that the community wants from the Town in relation to the roads. The road issue is a very large issue and the entire Council and entire community should be involved in solving the road problems. Councilmember Carpenter stated that he agrees with Councilmember Cross the meeting is critical and suggested that the Council refrain from entering into any deliberations at such a meeting~ He would solely like to hear from the public. Councilmember Eagan stated that the purpose of the meeting is not to rehash the issue, the focus should be "What do we do next?". She further stated that she also feels that the entire Council should attend the meeting. Councilmember Eagan suggested that staff do everything possible to notify people of the meeting. Town Manager Wright stated that staff will speak with Channel 6 regarding notice of the meeting. One article has been published in the newspaper to date, staff will notify the Homeowners Associations and let them know about the meeting. Mayor McCormack stated that this meeting warrants a special effort on everyone's part to get the word out. He further stated that the meeting should be somewhat informal in order to make it comfortable for people to speak on this matter. It was moved by Councilmember Eagan and seconded by Councilmember Carpenter to confirm the Special Council meeting date of February 6, 1996, 6:00 p.m. at the Truckee Sanitary District Board Room. Said motion passed with Councilmember Drake being absent. No Public comment was received regarding this item. Councilmember Cross stated that any person with criticism or any input regarding this matter is encouraged to attend the meeting and voice their opinion. 9. STAFF REPORTS 9.1 Downtown Specific Plan Transportation Study Town Planner Elizabeth Eddins addressed the Council regarding the Downtown Specific Plan. She stated that Volume I has been completed which includes an inventory of existing conditions in the downtown area. A preliminary Draft Vision Plan was prepared in response to the visual preference survey process which took place in the summer of last year. The Downtown Citizens Advisory Committee reviewed the preliminary Draft Vision Plan and the document was sent back to Tony Town Council Minutes Page 3 Nelessen and Associates for revisions. Town staff is expecting to receive the Draft Vision Plan from Nelessen and Associates in the near future, and once received it will be distributed to the Town Council and be made available to the public. Volume II of the Specific Plan is the Vision Plan. Town Planner Eddins further explained that Volume III is the Implementation Plan which is a detailed study on feasibility, practicality and environmental issues associated with the implementation of the vision that is established for the downtown area. The traffic analysis is a major component of Volume III. Town Planner Eddins stated that the Town Council has a Scope of Work for the downtown traffic analysis. The proposed Scope of Work is included in the fiscal year 1995/96 Planning Deparm~ent Budget. Councilmember Carpenter inquired about the timing of the approval of the Vision Plan, Volume II and the review and acceptance of same when the results will not be in until such time as Leigh, Scott and Cleary has done some of their work. How does the Council work through that and how long will it take? Town Planner Eddins stated that once the draft Vision Plan is received the Downtown Citizens Advisory Committee will be holding public workshops to present the plan and to receive public input. The plan will then go before the Planning Commission for discussion and make recommendations to the Town Council. If the traffic analysis can be started immediately the Planning Department hopes to be able to provide the Town Council with some base line traffic information showing traffic impacts created by the Vision Plan before the Council has to formally accept the Vision Plan. It is anticipated that the Council would review the Vision Plan in late February or early March. Community Development Director Lashbrook informed the Council that staff is planning a joint presentation of the Downtown Specific Plan to both the Planning Commission and the Town Council. Town Planner Eddins stated that the process for the Downtown Specific Plan is similar to the General Plan process. Discussion took place regarding the contents of the Downtown Specific Plan. Councilmember Eagan expressed her concern regarding the sensitive design issues which the plan addresses and pointed out that the Consultants could have a functional answer to the traffic problem in the area however, it may not be in the best interest of the Town. Town Planner Eddins explained that staff had the same concerns and that is why they are recommending a local firm who's' Scope of Work includes an improvement strategy that can best address the shortcomings while maintaining the "small town" ambience. Councilmember Cross stated that in his opinion, the Spring Street Railroad crossing Town Council Minutes Page 4 seems like wasted effort, it should not be included in the Scope of Work. Councilmember Cross stated that he has further concerns regarding language conta'med in the Scope of Work related to parking in the downtown area. In addition, he expressed his concerns regarding additional costs which may be incurred in relation to the traffic analysis. Discussion ensued. Mayor McCormack stated that the Scope or Work is appropriate and necessary, he has faith in staff and finds that the costs proposed are in line and reasonable. In regards to the Spring Street Railroad Crossing he suggested that the Consultants not spend a lot of time and money on that effort. Further discussion took place regarding the Failure (F) mode of traffic in the downtown area. The General Plan calls for that area to be an E mode. Discussion also took place regarding the cost of the analysis and the mounts budgeted for such work. Staff will seek, as always, to fund projects through other means if possible and at the lowest possible cost to the Town. No public comment was received regarding this item. Councilmember Cross moved that the Town Council approve the Scope of Work for the Downtown Specific Plan Traffic Study received from Leigh, Scott and Cleary, Inc., motion was seconded by Councilmember Carpenter and unanimously approved with Councilmember Drake being absent. 9.2 Request for Animal Control change of fees. Community Development Director Lashbrook stated that the request for change in Animal Control fees is a result of the recent review of the Animal Control Department in relation to providing services to Sierra County. The proposed changes would bring about consistency with what is being charged to Sierra County and the City of Loyalton and what the Town of Truckee is charging its citizens. Community Development Director Lashbrook further stated that as a result of the MSI cost study it could be that staff will be back requesting further fee changes in the near future. Councilmember Eagan asked a question regarding the additional fees for Potentially Dangerous/Vicious Dog licensing. Animal Control Officer Olsen stated that the Animal Control Officers have to inspect the facility where these dogs are kept. Truckee has around 10 dogs on the Dangerous/Vicious list and the owners of these dogs will be notified of the change in fee. Animal Control Officer Olsen stated that the fee schedule will be posted. It was moved by Councilmember Carpenter and seconded by Councilmember Eagan to approve Resolution//96-03 changing Animal Control Fees as recommended. Upon roll call vote said motion passed unanimously with Councilmember Drake Town Council Minutes Page 5 10. being absent. 9.3 Mid year Budget Update. Finance Director Fox addressed the Council regarding the Midyear Budge Update. She stated that staffhas been very conscientious of spending which is reflected in the midyear update. The update does not include, however, the latest Transient Occupancy Tax (TOT) returns because the tax payers have until January 31, 1996 to pay this quarterly tax. Finance Director Fox stated that the proceeds received from the sale of surplus equipment was more then anticipated. Building and Safety was reclassified as an enterprise fund and therefore receives its own interest. The Building and Electric Permit Fees to date, have exceeded budget projections. Councilmember Carpenter commented that he hopes that future financial repons look as good as this. He further stated that the Council has to keep in mind that the property taxes and the Transient Occupancy Taxes are not included in the report and these are big revenue resources. Community Development Director Tony Lashbrook informed the Council that single family dwelling construction is down, however, commercial building is up which have higher permit fees. Discussion ensued regarding building permit fees and how they are applied to financial statements. Discussion took place regarding future financial reports and how often Council can expect to receive such reports. Finance Director Fox stated that quarterly reports can be produced for Council's information. MATTERS OF INTEREST TO COUNCIL MEMBERS 10.1 Truckee River Water Basin Group Councilmember Eagan informed the Council that negotiations are taking place in Reno regarding usage of the Truckee River. The State of California is presenting their needs during the negotiations as one package, This is the first time that all of the issues are being dealt with at the same time. She further explained the importance of the Truckee River to California. Councilmember Carpenter stated that the Truckee River Basin Water Group has been meeting for two years and the negotiations are a result of State and local efforts. Councilmember Cross expressed his appreciation to the Committee and stated that Town Council Minutes Page 6 the reason the State is coming up with a firm position in the negotiations is directly due to the TRWBG. 10.2 Library Committee Mayor McCormack apprised the Council of Library Committee happenings. The Committee is developing a Vision Plan and is currently conducting interviews of 30 - 40 people to find out what the library needs are. Councilmember Eagan named the individuals who are on the Library Committee. 10.3 Housing, Community and Economic Development Policy Committee Councilmember Carpenter stated that he attended a meeting of the Housing, Community and Economic Development Policy Committee last Friday which was a training meeting. The Committee is made up of 53 members and gives policy direction on legislative issues and work on projects related to housing, commtmity and economic development. Typically bills are passed through this committee prior to going on to the Legislature to get the Committee's support. Councilmember Carpenter stated that it is very important for Cities and Towns to respond to League of California Cities correspondence and phone calls in relation to upcoming legislation. Councilmember Cross inquired as to who's responsibility it is to respond to such correspondence, the Council's or staff?. Town Manager Wright stated that it is difficult to determine and suggested that this topic be discussed at the upcoming Team Building Meeting. 11. ADJOURNMENT Mayor McCormack adjourned the meeting at 7:33 p.m. Respectfully Submitted, Passed this 15th day of February, 1996. Town Council Minutes Page 7