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1996-02-01 Town of Truckee REGULAR COUNCIL MEETING February 1, 1996 6:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Pass Road, Truckee, CA MINUTES CALL TO ORDER. Mayor McCormack called the meeting to order at 6:00 P.M. ROLL CALL. Town Manager Wright called the roll with Council Members Carpenter, Cross, Drake, Eagan, and Mayor McCormack being present. Also present were Town Manager Stephen L. Wright, Town Attorney Dennis Crabb, Community Development Director Tony Lashbrook, Town Engineer Jon Lander, Public Works Director Tom Covey, Finance Director Jill Fox, Police Chief Jack Bayer and Executive Secretary Barbara Johnson. PLEDGE OF ALLEGIANCE was led by Tom Covey PUBLIC COMMENT. None PRESENTATION 5.1 Presentation regarding HAZMAT This item was pulled for rescheduling at the next regular Town Council session. 5.2 Announcement of upcoming Meetings & Workshops Town Manager Stephen L. Wright stated that Council does have a Special Meeting set for February 6, 1996, 6:00 p.m. at the Truckee Sanitary District in order to receive public input regarding the Town roads, the restoration and long term maintenance of the roads. The Council is interested in hearing from the public on "What should we do next?". Discussion took place regarding the importance of this Special Meeting and encouraged everyone to get the word out about the meeting. Community Development Director Lashbrook stated that February 8, 1996, 7:00 p.m. the Air Quality Plan Review Committee will be meeting in the Council Chambers. Community Development Director Lashbrook further informed Council that the Planning Commission will be meeting in the Council Chambers on February 5, 1996 to continue deliberations on the General Plan and formulate a recommendation to the Town Council. This meeting is set for 6:00 p.m. At this time Town Manager Wright requested Public Works Director Tom Covey to give an update on the snow removal conditions. Public Works Director Covey stated that his office has received a number of complaints regarding snow removal in the last few days. He stated that he understands the frustration of those trying to drive in Truckee. Public Works Director Covey presented the Council with a 110- year history of snow fall in the region. The chart indicated the amount of snow currently on the ground which fell on the ground in a five day period exceeded most short term snow events in recorded history. The recent storm left 9 ½ feet in five days. He noted that it had been difficult for the Town to keep up with snow removal needs in Truckee. He further stated that he does not anticipate this happening again and explained that should a snow storm leave this much snow again he will seek the assistance of independent contractors with snow removal efforts at an earlier date following such as storm. He stated that there are currently 12 to 14 pieces of equipment being used which are holding up well and that the fuel track which was recently approved by the Town Council is saving a lot of time. Mr. Covey further updated the snow removal budget status. Council thanked Public Works Director Covey for his report. CONSENT CALENDAR (One simple motion approves all of the following actions.) 6.1 Minutes of January 22, 1996 Special Meeting. Approved 6.2 Minutes of January 23, 1995 Special Meeting. Approved 6.3 Engineers' Week Proclamation declaring February 18 to 24 as Engineers Week. Approved 6.4 Notice of Completion - Hazard Elimination and Safety Program Upgrade of Traffic Signs. Pulled for Discussion 6.5 Abandonment of PUE between lots 92 & 93 in the Tahoe Donner Subdivision, Unit 4. Approved 6.6 STA/LTF Budget Amendment. Pulled from Agenda 6.7 Patricia S. Shero vs. Town of Truckee. Claim Denied 6.8 Annual Financial Report and Transportation Development Act Fund Annual Report. Pulled from Agenda Town Manager Stephen L. Wright asked that items 6.6 and 6.8 be pulled from the agenda. Councilmember Eagan asked that item 6.4 be pulled from the Consent Calendar for discussion. It was moved by Councilmember Drake and seconded by Councilmember Carpenter to approve the Consent Calendar pulling items 6.6 and 6.8 from the agenda and item 6.4 for discussion. Said motion carried unanimously. 6.4 Notice of Completion - Hazard Elimination and Safety Program Upgrade of Traffic Signs. Councilmember Eagan stated that she wanted to highlight this item so that the public was aware of the Traffic and Street Signs that were replaced. She asked Town Engineer J0n Lander to review the project with Council. Town Engineer Lander stated that about 1,500 street name signs were replaced and further noted additional details of the replacement program. Councilmember Eagan stated that she had been concerned about the highly reflective street name signs and she is now glad that the Town purchased the type of signs that Town Council Minutes Page 2 o o they did. She further explained that the project was done through grant funding and thanked staff for a job well done. It was moved by Councilmember Eagan and seconded by Councilmember Cross to approve Notice of Completion of the Hazard Elimination and Safety Program Upgrade of Traffic Signs and to authorize Town Engineer to execute Change Orders 2, 3 and 4. Said motion passed unanimously. PUBLIC COMMENT (taken out of order) At this time Mayor McCormack reopened the Public Comment period of the meeting. Ms. Geuny Lynch of Tahoe Donner addressed the Council regarding the poor quality of snow removal in Town. In her opinion, the quality of snow removal has decreased in the last two years. She further explained that the melted snow creates ruts in the road and is very dangerous, pulling cars into oncoming traffic. The poor quality of snow removal effects local businesses. Mayor McCormack explained that Ms. Lynch missed the presentation offered by Public Works Director Tom Covey regarding recent snow removal efforts. Public Works Director Covey explained that the Shift Foreman rides the roads of Truckee to map out the next shift roads to plow, identifying problem areas. Councilmember Cross asked Public Works Director Covey to explain the impact of residents blowing snow into the right-of-way. Public Works Director Covey explained that moving snow into the right-of-way is illegal and does cause a lot of the ruts referred to by Ms. Lynch. Public Works will begin to cite individuals who are moving snow into the right-of-way. PUBLIC HEARING 7.1 Nevada County Solid Waste Siting Town Engineer Jon Lander explained that the Town of Truckee received a request from Nevada County to hold a public hearing regarding the Solid Waste Siting Element. The County was required to upgrade their element due to regulations passed in 1992. There are no disposal sites in Nevada County. This element is required by the Public Resources Code and is to be approved by the incorporated cities within the County to confirm that the element complies with the General Plans. Councilmember Drake stated that due to geography Truckee is different than the Westem County. At the request of Councilmember Drake, Town Engineer Lander explained that it is required that Truckee participate in this element unless and until Town Council Minutes Page 3 Truckee pa~icipates in regionalization with Placer County. Councilmember Carpenter had some questions regarding the timing referred to in the element and discussion took place regarding that issue. Mayor McCormack asked if them was any public comment regarding th/s matter. Heating none Mayor McCormack closed the public hearing and entertained a motion. It was moved by Councilmember Carpenter and seconded by Councilmember Eagan to adopt Resolution #96-05 indicating the Town's concurrence with the draft Countywide Siting Element. Said motion passed unanimously. COUNCIL IMMEDIATE PRIORITIES 8.1 Railroad Merger - Technical Consultant Services Town Manager Wright stated that the Town's railroad Attorney Larry Telford has advised the Town of the need for accurate data regarding the impacts of the Railroad merger. The Railroad Committee recently attended a meeting in Reno regarding this matter with Nolte and Associates who is currently contracting with the City of Reno to provide them with data regarding the Railroad merger impacts on the City of Reno. 80% of the work required to provide the same kind of data to Truckee has been completed by Nolte and Associates for the City of Reno. Staffmcommended approval of an agreement with Nolte and Associates in the amount of $5,800 minus $750 which would be reduced for the use of Mr. Telford's services. Councilmember Drake expressed his reservation in utilizing Consultants. He referred to the things not included in the agreement which could mean that the Town would be paying more for receipt of said information/services. Town Manager Wright stated that Councilmember Drake's point is very well taken and explained that in order to define the goal it was necessary to receive the data that will be provided by Nolte and Associates. Staff would then return to the Council to decide wether it was warranted to spend further funds on this issue. Councilmember Eagan stated that the same issue was discussed amongst the Railroad Committee. However, after meeting with Nolte and Associates she was very impressed with the work they did for the City of Reno. She further stated that the Railroad and traffic is so critical to the downtown area that the Town of Truckee needs to be proactive regarding this matter. Councilmember Cross stated that he was also impressed by the work completed by Nolte and Associates. Nolte estimates that currently them is 4,300 minutes of delay caused by the rail traffic through Reno. Should the merger be approved the result would be an estimated 19,000 minutes of delay due to rail traffic. Councilmember Cross further stated that the size of the problem needs to be determined and reviewed. Town Council Minutes Page 4 It was moved by Councilmember Carpenter and seconded by Councilmember Cross to authorize the Town Manager to enter into an agreement with Nolte and Associates not to exceed $5,100. Said motion passed unanimously. The Town Manager was directed to ensure that costs are kept to a minimum. STAFF REPORTS 9.1 Nevada County Solid and Hazardous Waste Commission Town Engineer Jon Lander explained that this item was requested by Nevada County to combine the Solid Waste and Hazardous Waste Committees to form one Solid and Hazardous Waste Commission. Mayor McCormack explained that the membership to the Commission will remain the same however, one alternate will be assigned to the Commission for each member and the alternate will be allowed to vote. Mayor McCormack further explained that Town Engineer Jon Lander has been the altemate for him and now he can vote on matters before the Commission. Councilmember Carpenter asked if the Town Council needs to officially appoint a Councilmember to the new Commission. Mayor McCormack stated that the Council wouldn't take that action until such time as the County has officially approved the new Commission. Town Council addressed this item further. It was moved by Councilmember Drake and seconded by Councilmember Cross to approve Resolution #96-06, joint Resolution approving the Nevada County Solid and Hazardous Waste Commission. Said motion passed unanimously. 9.2 Set Special Meeting for deliberation on Final General Plan and EIR Community Development Director Tony Lashbrook stated that the Planning Commission was expected to complete their review/deliberation of the Final General Plan shortly and staff requested that Town Council set a deliberation date to hear public input regarding the recommendations of the Planning Commission and deliberate said recommendations and public input. Council discussed a variety of alternative dates and further stated that they will be able to receive written comment on the Final General Plan as well. It was consensus of Council to begin their General Plan public hearing and deliberations on February 15, 1996at 3:00p.m. Council would then break to their regular meeting at 6:00 p.m. Town Council Minutes Page 5 10. COUNCIL MEMBER REPORTS 11. 10.1 School Advisory Committee Mayor McCormack reported on the School Task Fome Community Advisory Panel. There are four (4) elements of activity under the Community Advisory Panel. The elements are: 1) Teaching and Learning; 2) School to Work Planning; 3) Governance Accountability Management; and 4) Parent and Community Involvement. Mayor McCormack indicated that he would be participating in the Governance Accountability Management Planning Team. He further stated that it is a good effort if it works. Mayor McCormack asked if there were any other matters that Councilmembers would like to report on. Councilmember Drake stated that he would like to thank staff for the notification of the Snow Removal Policy on Channel 6. CLOSED SESSION to discuss possible initiation of legal action against the County of Nevada pursuant to Government Code Section 54956.9 Mayor McCormack recessed the Council into Closed Session and made an announcement that any action taken in Closed Session would be announced at the end of the session. Mayor McCormack stated that in memory of Kathy Krieger he will adjourn the meeting stating that "we were all extremely saddened that Kathy's life was so suddenly and tragically taken last week, she was a very active person in our community, she was well known and she was well liked and she will be missed. We offer our condolences to the family". Council entered into Closed Session at 7:20 p.m. The following were the result of the Closed Session held this meeting of February 1, 1996: It was moved by Councilmember Cross and seconded by Councilmember Carpenter that: 1. The Mayor and Town Manager are directed to meet with Nevada County elected officials and staff within the next week to present the final MSI report and seek an appropriate dispute resolution mechanism. 2. The Mayor is authorized to sign an Agreement tolling the statute of limitations on or before March 1, 1996, which agreement shall contain an agreed upon time line and process for dispute resolution. Town Council Minutes Page 6 3. The Town Manager is hereby authorized to retain the firm of Bnmick, Alvamez and Battersby to provide special Counsel legal services with regard to this matter, with a contract for such services to return to the Council at the earliest practical date. 12. ADJOURNMENT Mayor McCormack adjourned the meeting at 8:30 p.m. Town Clerk Passed this 15th day of February, 1996. Town Council Minutes Page 7