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1996-07-02 6:00 PM Town of Truckee TOWN COUNCIL SPECIAL MEETING July 2, 1996, 6:00 P.M. Tahoe Truckee Unified School District Board Room 11839 Donner Pass Road, Truckee, CA MINUTES CALL TO ORDER. Mayor McCormack called the meeting to order at 6:02 PM. ROLL CALL. Town Manager Wright called the roll with Council Members Carpenter, Cross, Drake, Eagan, and Mayor McCormack being present. Also present were Town Manager Steve Wright, Town Attorney Dennis Cmbb, Finance Director Jill Fox, Public Works Director Tom Covey, Town Engineer Jon Lander, Community Development Director Tony Lashbrook, and Staff Assistant Jim Smith. PLEDGE OF ALLEGIANCE was led by Chris Hershberger. PUBLIC COMMENT. Mayor McCormack and Town Attorney Crabb announced the following action as a result of the Closed Session at 5:00 PM: a. Litigation between Town of Truckee & Tahoe Donner vs Nevada County: Motion made by Councilmember Cross directing the attorney to enter into agreement with Nevada County and the Tahoe Donner Association regarding dismissal of the action. Councilmember Drake seconded, and the motion passed unanimously. Town of Truckee vs Nevada County: Councilmember Cross made a motion to have special counsel Battersby waive LAFCo jurisdiction regarding various issues. Councilmember Drake seconded, and the motion passed unanimously. PRESENTATIONS 5.1 Chris Hershberger, Southwest Gas Project Manager, provided the Council with a status report on gas pipeline installations throughout the Town. Southwest Gas planned to install 93 miles of the main line with 4,200 connections. To date, they have completed 43 miles of the main line, 3,200 conversion inspections, service to 25 residences in Sierra Meadows has been completed. Mr. Hershberger stated that the Glenshire area connections would be delayed due to project delays with the Truckee Sanitary District's new bridge over the Truckee River. It is hoped that the gas main can still be installed at the river location late this summer. In response to various questions by the Council, Mr. Hershberger stated that emergency valves are included in the system so that certain areas can be shut off if needed due to emergency situations. Glenshire Drive will be closed on July I Ith for installation of the main line underneath the Glenshire Drive bridge. Special districts having construction work on Glenshire Drive have coordinated their schedules so that all the work can be done at one time during the closure period due to efforts of o Public Works Director Covey's Utility Coordinating Committee. Councilmember Carpenter inquired about access to and from Glenshire for garbage macks, school buses and emergency vehicles. Mr. Hershberger indicated that access would be provided to those vehicles, but not to the general public on July 11, 1996. Mayor McCormack requested Southwest Gas for another update in the event that some areas of Town would not be connected even though original plans suggested connection this year. This would allow residents an opportunity to secure wood for winter heating if necessary. CONSENT CALENDAR. Town Manager Wright advised the Council that items 6.1 was pulled; 6.7 was continued to July 18; 8.1 was continued to July 16; and 8.2 was continued to July 18, 1996. Councilmember Drake moved adoption of the Consent Calendar and Councilmember Eagan provided the second. 6.1 Minutes of June 6, 1996, continued to July 18. 6.2 Minutes of June 17, 1996, approved. Councilmember Drake abstained since he was not in attendance on June 17, 1996. 6.3 Minutes of June 20, 1996, approved. 6.4 Ratify 1996/97 General Employee Association Memorandum of Understanding, Pass Salary Resolution & Amend Town Personnel Rules & Regulations, approved. 6.5 Adoption of Salary Schedule for Town Personnel & Salary equity Adjustment for Management & Mid-Management Employees for Fiscal Year 1996/97, passed Resolution 96-25. 6.6 1996/97 Public Employees Retirement System Amendment, approved. 6.7 Sha-Neva Aggregate Usage Status Report, continued to July 18, 1996. 6.8 Nevada County Solid & Hazardous Waste Commission By-Laws, approved. 6.9 Nevada County Contract for Tax Collection Services, approved. Since item 8.2 was continued to July 18, 1996, as a result of the 2:00 PIv;I budget workshop held July 2, 1996, Public Works Director Covey introduced key management staff of ATM of South Lake Tahoe, Ken and Cathy Daley, and Dan Gerber. ATM was one of the bidders to operate the Town's transit system who were on-hand for an anticipated bid award. COUNCIL IMMEDIATE PRIORITIES 7.1 P~lblic Hearing on Adoption of 1996/97 Parcel Charge Assessments for T0wrl Special Service Areas and Permanent Road Divisions. Town Engineer Lander reported to the Council that each TSSA had been recalculated including snow load ratings and incorporated into the revised report. Staffrecommended that all parcel charges remain the same amount as assessed in fiscal year 1995/96. Mr. Lander reported that since the newspaper came out early, as well as the Council holding a special meeting due to the July 4th holiday, little opportunity for public communication was available. Mayor McCormack opened the public hearing at 6:20 PM. Town Council Minutes Page 2 George Robertson, Glenshire resident, asked Councilmember Drake whether equality had been achieved. Councilmember Drake responded that no it had not, but by law the Council has to proceed in this manner. Mr. Robertson stated that two years ago when the question of equality arose the Council said they had no time to conduct additional public hearings on the issue; last year, the Council said that since the road bond was pending, they wanted to wait for that specific outcome. Then this year there is still no equity. Mr. Robertson requested that the Council adopt the assessment fees based upon snowfall in each area of town and level the playing field for everyone. ~ questioned the current rate for his property and whether that rate would be increased. Mayor McCormack closed the public hearing at 6:25 PM. Councilmembers discussed the situation, remaining work for the Council Committee on Road Restoration, general tax revenues generated by various subdivisions, snow- fall characteristics in various parts of Town, number of houses per mile, road acceptance policies, and other factors contributing to the need for the parcel charge. The Council was very concerned about the issue of inequities in the current structure, but also stressed the need for community support as the Tom-wide road problems affect all residents and businesses. Another discussion item was the pending Howard Jarvis initiative on the November, 1996, ballot that would require all municipalities throughout the state to put any fee increases to the vote of the people. STAFF REPORTS 8.1 1996/97 Annual Operatine Budget. Continued to July 16, 1996. 8.2 Award 1996 Bid to Transit Operator. Continued to July 18, 1996. MATTERS OF INTEREST TO COUNCIL MEMBERS 9.1 ~. Councilmember Eagan presented a status report on County funding for all three libraries in the amount of $475,000. This results in the Nevada City facility being able to open for 30 hours per week; Grass Valley and Tmckee branches for 24-26 hours per week. The Supervisors established a "short term" committee to continue the effort to find "long-term solutions". The main librarians had resigned prior to receiving news of the funding levels, but the libraries cab only function for the funded hours due to no available staff. 9.2 Community Advisory Panel to TTUSD. Mayor McCormack stated that this Committee is in the process of making recommendations to the School District Board of Directors with 18 desirable outcomes of their efforts. The Committee will Town Council Minutes Page 3 10. 11. prioritize the top seven recommendations to the Board. The Mayor stated a final report will be circulated to the Town Council when it is completed. CLOSED SESSION. Waived. ADJOURNMENT. Mayor McCormack adjourned the meeting at 6:40 PM. Respectfully submitted, Town Manager/Clerk Approved the 18th day of July, 1996. Town Council Minutes Page 4