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1996-07-18 6:00 PM Town of Truckee TOWN COUNCIL REGULAR MEETING MINUTES July 18, 1996, 6:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Pass Road, Truckee, CA CALL TO ORDER. Mayor McCormack called the meeting to order at 6:02 PM, and announced that no reportable action was taken in closed session. ROLL CALL. Town Manager Wright called the roll with Council Members Carpenter, Cross, Drake, Eagan, and Mayor McCormack being present. Also present were Town Manager Steve Wright, Town Attorney Dennis Crabb, Finance Director Jill Fox, Public Works Director Tom Covey, Town Engineer Jori Lander, Community Development Director Tony Lashbmok, Lt. John Trauner, and StaffAssistant Jim Smith. PLEDGE OF ALLEGIANCE was led by Lt. John Trauner. PUBLIC COMMENT. None. PRESENTATIONS 5.1 Downtown Specific Plan Status Report. Community Development Director Tony Lashbrook reported to the Council that the Advisory Committee has been meeting diligently during the past two (2) months on traffic circulation and various land issues within the downtown study area. A joint workshop of the Town Council and Planning Commission will be set for mid-August for a comprehensive update. Staff and the Committee will be seeking further direction at that time. 5.2 Solid Waste Franchise Status Report. Town Engineer Jon Lander reported on the status of the new franchise agreement, its contents, and some difficulty obtaining information for base year figures. He also reviewed meetings held with the trash hauler, the disposal company, and the Town's consultant. Mayor McCormack commented that this was a complex issue and there were a number of actions to be taken in the future. CONSENT CALENDAR. Town Manager Wright requested that agenda items 6.1 and 8.5 be pulled from consideration and be continued to a future meeting. Council Member Drake moved to accept the revised consent calendar. Council Member Eagan provided the second, and the motion passed unanimously, 5-0. 6.1 Minutes of June 6, 1996 Regular Meeting -- continued to August 1, 1996. 6.2 Minutes of July 2, 1996 Budget Workshop -- approved. 6.3 Minutes of July 2, 1996 Special Meeting -- approved. 6.4 June Treasurer's Report -- accepted. 6.5 Sha-Neva Cinder Aggregate Status Report -- accepted. 6.6 6.7 6.8 Donner Lake Road Reconstruction Bid Award -- bid awarded to Baldwin Contracting, Marysville, CA in the amount of $194,223. Gann Spending Limitation -- approved as Resolution No. 96-29. PARSAC Governing Documents Amendment - approved as Resolution No. 96-30. COUNCIL IMMEDIATE (9-12 MONTH) PRIORITIES 7.1 Sphere of Influence Report Update. Community Development Director Lashbrook reported to the Council that staff has met with representatives of the four (4) affected parcels, as well as with representatives from several special districts. The Truckee- Donner PUD hosted a special meeting with other special districts with two (2) main issues arising: 1) opposition to any affmmative consolidation language; and, 2) special districts do not want the conditions contained in the Town's current draft of the Sphere of Influence Report that might interfere with growth plans of the special districts. District representatives attending the PUD workshop included the Airport, Truckee Sanitary District, Park &Rec, Tahoe Truckee Sanitation Agency, and the Fire Protection District. Mr. Lashbrook stated that staff is preparing a revised draft for review, advising that the Town's land use policies are not being removed but LAFCO language would be withdrawn. Due to expressed opposition by the Airport District and others, staff recommended a continuance to September 5, 1996, to allow more fane to prepare the revised draft report, circulate it among the special districts and receive further comments. Mayor McCormack opened the meeting for public comment. Jim Mitchell, property owner west of Truckee, stated that the Town will be receiving many complaints from property owners west of Town cifmg that they want to be left alone, not be included within the Town's SOI, and that many property owners are getting fired of the Town's interference with their current property zoning. Mr. Mitchell further advised the Council that many of the property owners will be protesting the Town's SOI with LAFCO. Lou Reinkens. Truckee-Tahoe Airport District Board President, expressed the District's concerns, requested a continuance of the SOI to August 29th as the District needs to communicate with both Nevada and Placer Counties, and the Federal Aviation Administration as there are very complex issues involved with airport operations and land use questions. Mr. Reinkens then presented the Council with copies of the District's Resolution 96-1821 citing the District's concerns and opposition to the Draft SOl Report. Mr. Reinkens further stated that the District is opposed to any K-Mart style commercial centers around the airport; that the District receives approximately $600,000 to $700,000 in funding from the FAA with many strings attached regarding operational and land use issues; that the District is seeking a level playing field. Town Council Minutes Page 2 Another concern expressed was that the Airport District is a bi-county special dislrict with large boundaries and the District and the FAA are concerned about land use issues inasmuch as Truckee would have more input than other members within the Airport District boundaries. Council Member Cross commented on the District's willingness to work with the Town on their concerns, and stated that the Town does have the interests of the airport more at heart than perhaps Nevada County as Truckee vi.ews the airport as a regional asset for all. Director Lashbrook commented that he has no problem seeking a continuance from LAFCO to September 5, 1996, and also reviewed LAFCO's time line for adopting SOIs for the Town and all special districts. Mr. Lashbrook requested that the special districts provide the Town with copies of their SOIs for consideration of their service needs and potential expansion of areas not currently within the Town boundaries. Craig Close, representative for the Martis Peak Homeowners Association, inquired whether or not the Martis Peak area was included within the sphere area as the owners were concerned about property tax increases. Mr. Close stated there are approximately 30 homes now with 97 lots, and inquired if the Town would provide Town services, such as snow removal and road maintenance. Director Lashbrook commented there would be no change in service until a possible annexation. No taxes would be increased as a result of a possible annexation, only a difference in the percentage split between the Town and Nevada County. Dan Wendin, Executive Director of the Truckee Donner Land Trust, presented a letter to the Council about the Trust's neutral position on Negro C. anyon and the SOl in general. Mr. Wendin did comment favorably on the developer's highly cooperative position with the Land Trust pertaining to an easement grant to the Trust for the Donner Lake Rim Trail with a provision for a trailhead with public parking. Council Member Cross moved to request LAFCO to allow delay and submission of the Truckee Sphere of Influence Report until after September 5, 1996. The motion was seconded by Council Member Drake, and the motion passed unanimously 5-0. STAFF REPORTS. Item 8.1 was held over until a Chamber representative was in attendance for discussion purposes. 8.2 1996/97 Annual Operating Budget. Town Manager Wright stated that five (5) public budget workshops had been held resulting in a balanced budget with reserve accounts to be fully funded by the 1997/98 fiscal year. State subventions will end upon the fifth year after incorporation, thus the need to have fully funded reserves in place. Town Council Minutes Page 3 8.3 The budget contains $10.5 million in total expenses with $6.266 million coming out of the General Fund. $1.6 million will fund significant road repairs throughout the Town. Staff recommended adoption of the budget with the following exceptions: law enforcement services which may change as a result of the July 25th workshop; Public Works staffing: conversion of temporary to regular employees is still ongoing; no authorization to modify staffing levels until the Council completes its deliberations. Manager Wright noted significant changes over prior years: Increase in marketing funding Expenditures related to litigation against Nevada County Re: revenue allocation Cost study for provision of Town services Assumption/control of the Intermodai facility Transit test programs (expanded Dial-A-Ride & commuter service) Snow removal contracts for Glenshire & Prosser Heights/Lakeview Development of Source Reduction Recycling Element Sphere of Influence & Downtown Study Area and related redevelopment costs Addition of 1 Code Enforcement Officer, 1 Building Inspector and 1 Animal Control Officer Capital Improvement Projects: Glenshire Bridge replacement and Westerly railroad under crossing Council Member Drake moved adoption of the 1996/97 Annual Operating Budget with the noted restrictions for law enforcement and Public Works staff'mg budgets. Council Member Carpenter seconded, and the motion passed unanimously, 5-0. 1996/97 Transit Service Bid Award. Public Works Director Covey recapped the highlights of his staff report stating that two (2) bids were received: Area Transit Management, Inc. (ATM), and Golden State Coaches, dba Frontier Tours. It was staff's recommendation that the bid from Frontier be rejected as being non- responsive to the Request for Proposals specification to provide a local dispatch office, and award the bid to ATM for an amount not to exceed $213,931. A greatly expanded transit system has been developed for this year, including Dial- A-Ride service that will be open to the public (previously restricted for seniors and handicapped use in previous years), better connections to TART, and commuter service to begin in the Fall from the 267 corridor, Glenshire/Olympic Heights, and the general Prosser area. Town Council Minutes Page 4 8.1 There is no transit service to or fi:om Tahoe Donner this year as that subdivision did not fund their connector. Northstar-At-Tahoe is continuing their connector service to the Intermodal Terminal. Council Member Cross spoke to the background of an inherited haphazard transit system fi:om prior years, but was proud of the success of the trolley due to efforts of the Chamber of Commeme funding/advertising program, and the development of partnerships with neighboring residential developments. Staff was commended for developing such a comprehensive transit plan, but the need for ongoing evaluation of community usage was still needed. Mr. Cross also pointed out that no General Funds were being used, only Transportation Development Act funds, and there was no financial impact on road repair funding issues. Council Member Eagan thanked transit coordinator Carol Culver for a tremendous job in getting the transit program organized and offthe ground, along with assistance fxom staff. Council Member Drake thought the Town needed to develop a t/ansit program, and suggested that the proposed system be operated for one year and evaluate public usage. Council Member Drake moved to accept the transit program as proposed, reject the bid of Golden State Coaches (Frontier Tours) as being nonresponse, and award the bid to Area Transit Management, Inc. for an amount not to exceed $213,931. Council Member Eagan seconded, and the motion passed unanimously. July 4th Costs. Town Manager Wright introduced this item stating that the July 4th holiday traditionally brings a large number of second homeowners and visitors to the Truckee/Tahoe area. Two specific events (the parade and fireworks) draw many visitors to Town thus creating the need for the Town to incur extra costs in order to deal with crowd and traffic control. Mr. Wright stated that the issue before the Council is whether or not those costs should be absorbed by the General Fund or be passed on to the event organizer which typically has been the Chamber of Commerce. Costs incurred for the 1996 July 4th holiday totaled $3,633.36. Parade costs totaled $949.19 while the fireworks costs were $2,684.17..This year the CHP traffic control costs nearly doubled over prior years, thus adding to the increase. Other related costs come fi:om the Sheriff's Office and the Town's Public Works Department. Council discussion centered around: Lack of notice to the Chamber of increased costs at the last minute. Prior Council policy (1993) that the event promoter be responsible for event related costs. Town Council Minutes Page 5 8.4 Increased attendance, crowd control, potential for fires, intoxication, and property damage, etc. Need for increased law enforcement presence to maintain the peace. Community events vs fund-raiser events and cost allocation. Phasing of costs to the Chamber. Equity of event costs among all community organizations. Chamber representative Greg Hovorka addressed the Council expressing their desire to see the Town continue to fund this service due to their community-wide benefit. Council Member Drake commented that each year the July 4th activities draw larger crowds and each year seems to be getting more dangerous. Concerns were also expressed about illegal fireworks, the potential for fires, and public safety in general. ~, Wolfe Estates Property Owners Association representative, concurred with Council Member Drake's comments and concerns. This year the Wolfe Estates Association paid out $300 in clean-up costs for garbage, beer bottles, etc. The property owners are concerned about cigarettes, illegal fireworks, parking, and general damage to their property. Council consensus was that the parade is a community event and there should be no extra costs passed on to the parade committee. Those costs should come out of the General Fund, while the fireworks is a Chamber fund-raising event and those related costs should be the responsibility of that event organizer. Council Member Carpenter moved that the Town absorb this year's costs, that the Town continue to promote the parade with Sheriff's Office and Public Works involvement at current levels, and that the fireworks costs become the responsibility of the organizer. Council Member Cross seconded, and the motion passed unanimously, 5-0. Wolfe Estates Improvement A~,reement Extension. Council Member Carpenter excused himself due to a conflict of interest. Town Engineer Jon Lander introduced this item and noted that the Council previously reviewed a request for an extension on Phase 4 of this development in November, 1995. At that time, the Council agreed to extend the bond and place a restriction on building permits until improvements were complete. The developer is seeking a five-year extension citing poor real estate market conditions and that no construction activities are planned in the foreseeable future. Jean Solberg, the developer's representative, provided reason~ why a multi-year extension would be beneficial to her client and the Town. Town Council M/nutes Page 6 8.6 8.7 Areas of Council concern and discussion included: Probable default on the existing Improvement Agreement and alternatives to remedy the situation. Conversion to acreage. Tentative Maps versus Final Maps and value to the developer. Various time extensions (2, 3 or 5 year extensions). Future Town policy changes that could impact the fmal completion. Council Member Drake moved to extend the Wolfe Estates Improvement Agreement for Phase 4 for a period of three (3) years to the end of July, 1999. Mayor McCormack seconded, and the motion passed three to one with Council Member Eagan dissenting. Council Member Carpenter returned to the meeting. Aopointment of Representative to Nevada County Family & Youth Health & Human Services Advisory_ Council. Town Manager Wright stated that the Council directed staffto go through a public process to recruit and select a community representative. Council Member Drake has served as the Town's representative, but Nevada County requested that a non-elected official be designated as the community representative. One application had been received as a result of the public notification via the Sierra Sun from Janet Brady, the current Director of Health Promotions for Tahoe Forest Hospital. Nevada County forwarded some applications that had been considered through some other County process. Mr. Wright noted for the record that Council Member Drake had developed a series of comments to assist those evaluating the applications, comprised of mandatory requirements and desirable traits. After Council deliberation, Council Member Cross moved to appoint Janet Brady as the community representative for the Nevada County Family & Youth Health & Human Services Advisory Council and that staff notify the other applicants. Council Member Drake provided the second, and the motion passed unanimously. Desienation of Leaeue of California Cities Voting Delegate. The League's annual conference provides the membership an oppommity to take action on conference resolutions. Annual conference resolutions guide cities and the League in efforts to improve the quality, responsiveness and vitality of local government within California. Mayor McCormack moved to designate Council Member Bob Drake as the Town's voting delegate with Mayor McCormack as the alternate. Council Member Carpenter provided the second, and the motion passed 4-1 with Council Member Drake abstaining. Town Council Minutes Page 7 10. MATTERS OF INTEREST TO COUNCIL MEMBERS 9.1 ~. Mayor McCormack briefly reported on current activities of this County-wide interest group and their efforts of setting goals and policies for consideration by the long term County Commission. The Mayor will circulate the full report as soon as it is available. ADJOURNMENT. Mayor McCormack adjourned the meeting at 8:04 PM. Respectfully submitted, Town Manager/Clerk Approved this 1st day of August, 1996. Town Council Minutes Page 8