Loading...
1996-08-01 Town of Truckee TOWN COUNCIL REGULAR MEETING MINUTES August 1, 1996, 6:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Pass Road, Truckee, CA CALL TO ORDER. Mayor McCormack called the meeting to order at 6:00 PM. ROLL CALL. Town Manager Wright called the roll with Council Members Carpenter, Cross, Drake, Eagan, and Mayor McCormack being present. Also present were Town Manager Steve Wright, Town Attorney Dennis Crabb, Finance Director Jill Fox, Public Works Director Tom Covey, Town Engineer Jon Lander, Community Development Director Tony Lashbrook, Police Chief Jack Bayer, and Staff Assistant Jim Smith. PLEDGE OF ALLEGIANCE was led by George Robertson. PUBLIC COMMENT. George Robertson expressed his concerns regarding the high campaign costs for potential candidates to mn for a seat on the Town Council. Mr. Robertson recounted incumbents' fund-raising amounts, and felt that more people would mn if it was not such a financial hardship. He requested that this matter be agandized for discussion at a future meeting. PRESENTATIONS 5.1 Finance Department Status Report. Finance Director Jill Fox began her presentation by reviewing the June, 1996, Treasurer's Report and stated that the report reflects unspent funds even though many items had previously been allocated to various accounts. Director Fox reviewed the Finance Department's activities and services. Main areas of responsibility include: protect the community's assets; insure that Town policies and regulations are being followed; provide support for Town departments; proper coding of expenditures and income to ensure allocation to the proper accounts; grant processing/payment/reporting requirements; Transient Occupancy Tax processing/payment/reporting requirements; development/implementation of Town Investment Policy; personnel functions; workers compensation claim processing; risk management services; labor negotiations; administrative duties; office management; franchise agreement/real property management services; and annual budget development with quarterly reporting to the Town Council. Director Fox also reviewed the Department's achievements and goals. Mayor McCormack led other Councilmembers in thanking Ms. Fox and staff for a tremendous job and the wide scope of responsibilities carried within the Finance Department. 6. CONSENT CALENDAR. Items 6.9, 6.10 and 6.11 were pulled for discussion. Councilmember Carpenter moved to adopt the balance of the Consent Calendar, with Councilmember Drake providing the second. Councilmember Drake abstained from voting on Items 6.1 and 6.2 as he was not in attendance at those meetings. The motion passed 6.1 Minutes 6.2 Minutes 6.3 Minutes 6.4 Minutes 6.5 Minutes 6.6 6.7 6.8 unanimously 5-0. of June 6, 1996, Closed Session -- approved. of June 6, 1996, Regular Session -- approved of July 16, 1996, Budget Session -- approved as amended. of July 18, 1996, Budget Session-- approved. of July 18, 1996, Closed Session -- approved. Minutes of July 18, 1996, Regular Session -- approved as amended. Nevada County Contract for Tax Collection, Part II -- approved. Partial Repayment to Nevada County for First Year Town Costs -- approved. Discussion items: 6.9 Aeyeement for Fixed Route Transit Services: Placer County & Town of Truckee. Councilmember Eagan pulled this item for discussion and wanted to know if there was an agreed upon route schedule. Last year's contract with Placer County was amended without Council approval, and Councilmember Eagan wanted assurance that that scenario would not be present on the subject contract. Public Works Director Covey said that no route or time changes would be made without prior approval of the Town Council. Only those changes needed to accommodate the Town's transit service would be considered. Councilmember Cross stressed the need that the Town has to receive accurate ridership reports in order to determine whether or not the Town is receiving sufficient value for its financial investment in the Placer County contract. Director Covey noted for the record that both the TMA (Transportation Management Association) and ATM (Area Transit Management) entities would be providing monthly ridership reports. Councilmember Drake noted for the record that reports to date from TMA indicate that ridership figures are on the increase. Councilmember Eagan moved to approve the Agreement for Fixed Route Transit Services between Placer County and the Town of Truckee. Council- member Drake provided the second. The motion passed unanimously 5-0. 6.10 Street Overlay Bid Specifications. Councilmember Eagan and Mayor McCormack expressed concem that bid specifications for this particular project (Public Works 96-1I) should have been prepared and put out for bid much earlier in the year. Their concerns being whether or not it is wise to bid late in the year rather than putting the project out to bid in early spring of 1997. Public Works Director Covey expla'med that Tahoe Donner Association requested additional road maintenance this year, but the project needed to be coordinated with both the PUD water line and the Southwest Gas pipeline projects. Director Covey further stated that the PUD was contributing approximately $27,000 and Town Council Minutes August 1, 1996 Regular Page 2 Southwest Gas was about $12,500. It was the opinion of both the Town Engineer and the Public Works Director that the Town could save funds by consolidating roadwork in neighborhood groups rather than a hit and miss program around Town. Town Engineer Lander stated that the Town had no finn time when either of the utility companies would be off of the streets and that he was coordinating the paving project with the FEMA (Federal Emergency Management Assistance) program. Another explanation offered was that it would be wasteful and unwise for the Town to proceed with the requested road work and then have the utilities come in right behind and tear up the road. The Town's Utility Coordinating Committee does attempt to coordinate road projects with work being done by other entities. Councilmember Carpenter inquired what happens should the bids come in over budget. Director Covey responded that the engineer's estimates were increased by five percent, but he would just have to walt and see what bid responses are received. Councilmember Cross moved to approve the plans and specifications and authorize the Public Works Director advertise Capital Improvement Project 60-03-14 (Annual Overlay Project 96-II). Councilmember Eagan seconded, and the motion passed unanimously, 5-0. 6.11 Selection of Consultant to Employee Classification & Compensation Study. Councilmember Drake requested that all special districts and public agencies be included in this study and not limit the comparisons to private sector businesses. Councilmember Cross urged that private sector businesses also be part of the study. Finance Director Fox will provide specific directions to the consultant before starting the study as everyone is competing for the same jobs and drawing on the same labor force. Councilmember Drake moved to authorize the Town Manager to execute a contract with David M. Griffith & Associates to conduct the Employee Classification & Compensation Study. Councilmember Eagan seconded, and the motion passed unanimously 5-0. COUNCIL IMMEDIATE (9-12 MONTH) PRIORITIES 7.1 Transfer Agreement -- Truckee Intermodal Transportation Terminal. Town Manager Wright recapped the highlights of the staff report noting Nevada County's desire to transfer ownership of the depot to the Town. Building condition and inspection reports were reviewed, along with information pertaining to existing soil contamin-ation and current Town activities to document current conditions and develop base line information in the event of future issues related to contamination problems. The depot's operations and budget were reviewed by the Council, along with Nevada County's proposed transfer agreement language. Town Council Minutes August 1, 1996 Regular Page 3 Mr. Wright also reviewed with the Council the lease arrangements with the current tenants, and cost savings when the Town Public Works Department provides the snow removal. It is contemplated at this time that bids would be solicited for janitorial services, along with considering the Recreation & Park District performing these services in exchange for some snow removal activities. Section 5 language of the Transfer Agreement was discussed among the Council and staff, to have the Town's proposed language modifications be submitted directly to the Nevada County Board of Supervisors since County staff has rebuffed the Town's suggested changes. Council deliberations centered around the following areas: The property must pay for itself and not become a burden upon the taxpayers. Section 5 concerns of the County and appropriate Town response. Long term commitment to retain a train station at current site. Possible need for a current appraisal. Town policy regarding declared surplus property. Reversion laws, and dispute mechanism language. Community's expectations on level of service provided by the Town. Soil contamination and future liability/costs. Need to review all exhibits related to the Transfer Agreement: County Resolution 85271 (Exhibit A) Legal Description (Exhibit B) CalTrans grant documents/restrictions (Exhibit C) Current tenant leases and deposit amounts SP or UP Railroad indemnification to the Town. Conversion to natural gas timing. Mayor McCormack called for public comment. None received. Councilmember Cross moved to authorize the Mayor to execute a modified Transfer Agreement with revised Section 5 language between the Town and Nevada County. Councilmember Drake seconded, and the motion passed unanimously 5-0. Councilmember Eagan voted yes on the approval with the understanding that the premises become self-supporting. Meeting recess at 7:30 PM and reconvened at 7:40 PM. STAFF REPORTS 8.1 North Lake Tahoe Task Force Staffing Request. Police Chief/County Sheriff Captain Jack Bayer reviewed the County's involvement with a Federal North Lake Tahoe Drug Task Force since 1988, and the Town's involvement since 1995. Due to budget cuts by both Nevada County and the DEA, the Task Force ceased operations in early 1994. Under the leadership of the Nevada Division of Town Council Minutes August 1, 1996 Regular Page 4 Investigation (NDI), the Task Force was reorganized in 1995 with one member from Placer County, Nevada County/Town of Truckee, and two members from the NDI. Chief Bayer reported to the Council of the number of new cases opened just within Truckee/Nevada County and that approximately $928,000 worth of drugs were taken off the street in the region. Inasmuch as the County was funding the personnel position, the Town must consider assuming the pro rata share of personnel funding for one Truckee deputy should the Town desire to retain a position on the Task Force. Anticipated cost to the Town is up to $39,000 with $42,900 being estimated to provide salary and benefits. The annual cost for one deputy is approximately $53,000. Chief Bayer pointed out that most expenses are covered by asset seizure funds but use of those funds are tightly controlled. Town Manager Wright suggested to the Council that there was value to the Town in being represented on the Task Force and the representation/funding solutions could either be handled on a month-to-month basis, or be included in the law enforcement contract negotiation process with Nevada County. Councilmember Eagan moved to approve the concept of the General Fund interim funding one position on the Task Force effective September 1, 1996, with long term funding being dependent upon the outcome of the Town/County law enforcement contract negotiations. Councilmember Carpenter provided the second, and the motion passed unanimously 5-0. 8.2 Downtown Drainage Pump. Town Engineer Jon Lander presented a progress report of the investigation that is ongoing with the downtown drainage that involved some policy issues for future action. Mr. Lander reviewed the following items of concern: Capital project budget funding Drainage problem areas: Jibboom Street, The Alley, Trout Creek and Trout Creek Road Limited water storage capacities Acreage in tributary areas Inconsistent culvert/drainage inlet sizes Water runoff impacts from 1-80/CalTrans drainage Rates of flow for a 15-minute design storm Current pump design, ownership/responsibility Responsible parties for flood damage with current pump/design Legal impacts to Town if Town assumes current pump responsibilities Future growth issues and development standards under consideration for the Downtown Specific Plan Town Council Minutes August I, 1996 Regular Page 5 Suggested corrective solutions: Need for engineering studies and new pump station design/construction. Hydrology studies Need for close planning continuity with Downtown Specific Plan Mayor McCormack called for public comment. George Robertson, Truckee resident, commented on the 1993 Jibboom Street paving, and potential flooding impacts to the new road surface. Mr. Robertson suggested that the Town use the $225,000 for an area-wide planning study rather than a pump station. This was an informational item, and no official Council action was taken. 8.3 Roundabout vs Traffic Signal. Town Engineer Lander reviewed the main points of interest: three (3) concept design alternatives being reviewed; contact with CaITrans regarding State prohibition policies for roundabouts at offramps and possible need to redesign the Central Truckee exit from 1-80; on site engineering review with Ourston & Doctors, an engineering design firm specializing in roundabouts. Councilmember Drake expressed his concern that the roundabout idea is too trendy for Truckee, and because it proved satisfactory in Vail does not necessarily mean it will work in Truckee. Council deliberations focused on: Need to consider proper sign age directing tourists downtown Traffic capacity numbers for each suggested alternative Constraints/impacts for 1-80 Central Truckee interchange; West River Street intersection design Adequate size for truck traffic Cost estimates Entry point to downtown Traffic circles versus signal lights, and being trendy versus being practical. No public comment received. Councilmember Carpenter moved to accept the Engineer's report of the preferred 3-point entry roundabout alternative pending the Engineer's investigation of grades and costs. Councilmember Cross seconded, and the motion passed 4-1 with Councilmember Drake dissenting. Town Council Minutes August 1, 1996 Regular Page 6 10. 11. MATTERS OF INTEREST TO COUNCIL MEMBERS 9.1 Senator Barbara Boxer. Councilmember Eagan reported that US Senator Barbara Boxer will be visiting Truckee on August 13, 1996. Town representatives have been invited to attend a meeting at Cottonwood Restaurant along with other North Tahoe community organizations for a round table discussion on cooperative regional issues, transportation, circulation issues, improving rail transit, downtown contamination problems, EPA assistance, and related federal funding potential, and the Truckee River Operating Agreement. 9.2 Truckee River Basin Water Group. Councilmember Eagan gave a status report on current TROA negotiations and covered the following key issues: Storage of California water Surface water allocation Snowmaking Recreation pools Instream flows Criteria for new wells Water quality Agreement to purchase Donner Lake water Sierra Valley agreement Counciimember Eagan also reviewed several graphs related to water storage levels in ail the area reservoirs and lakes, Reno build out impacts in 2050. New issues to be discussed include habitat restoration (both up and down stream), growth related impacts on stream flows without damaging water quality. CLOSED SESSION pursuant to Government Code Section 54957.6. Waived. AD JOiNT. No further business coming before the Council, Mayor McCormack adjourned the meeting at 9:45 PM. Approved this 15th day of August, 1996. Town Council Minutes August 1, 1996 Regular Page 7