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1996-08-15 Town of Truckee TOWN COUNCIL REGULAR MEETING MINUTES August 15, 1996, 6:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Pass Road, Truckee, CA CALL TO ORDER. Mayor McCormack called the meeting to order at 6:00 p.m. ROLL CALL. PRESENT: Council Members Carpenter, Cross, Drake, Eagan, and Mayor McCormack ALSO PRESENT: Stephen L. Wright, Town Manager; and Vicki Soderquist, Deputy Town Clerk PLEDGE OF ALLEGIANCE was led by Chuck Holt. PUBLIC COMMENT Jim Smith informed Council that the McGlashan Butterfly Collection was at the Museum at Donner State Park and thanked the Town for their support. He also invited the public to the three day sesquicentennial celebration of the Donner Party. Mayor McCormack informed the public that the Donner Trail Ride would be going through town on Friday afternoon. ~ expressed his concern regarding a power cord that had been laid across Estates Drive during the recent carnival. He felt it was a dangerous situation and was a liability to the Town and the Public Utility District. PRESENTATIONS 5.1 Ken Daley, General Manager and Dan Gerber, Operations Manager, representing Area Transit Management gave a brief update on the trolley and dial-a-ride service. Councilmember Drake expressed his concern regarding the utilization of seniors to answer the phones. Mr. Daley responded that they only utilized senior volunteers on the phones. Councilmember Drake requested that ATM work with the seniors in order to correct the present confusion regarding the phone coverage. General discussion was held regarding the punch passes for dial-a-ride. Mr. Daley stated they had high expectations for the program and complimented staff and Public Works Director Covey for their support and cooperation. CONSENT CALENDAR (Items pulled from the Consent Calendar - 6.3) Motion by Councilmember Carpenter, Seconded by Counciimember Cross, passed unanimously to approve the Consent Calendar with item 6.3 pulled. 6.1 June 17, 1996 Joint Meeting between Town Council & Planning Commission. 6.2 6.3 6.4 July 25, 1996 Law Enforcement Workshop. August 1, 1996 Regular Meeting. July Treasurer's Report. Mayor McCormack noted that the minutes of August 1, 1996, Item 8.1 should be corrected to reflect that the Town of Truckee would only be charged for the drag enforcement officer when he/she was working in Truckee and the total time would be worked into the overall distribution of the law enforcement effort. Motion by Mayor McCormack, Seconded by Councilmember Drake, passed unanimously to approve the minutes of August 1, 1996 as amended. COUNCIL IMMEDIATE (9-12 MONTH) PRIORITIES 7.1 Town Manager Wright stated that at the team building and priority workshop held by Council last year, Council had indicated that they wanted a mid-year update regarding the status of priorities and any changes. Council requested that a workshop be scheduled for September 12, 1996 at 10:00 a.m. STAFF REPORTS 8.1 Public Works Department Sand Barn Specifications. Recommended Action: Authorize the Issuance of a Request for Proposals for design and construction. Tom Covey, Public Works Director, informed Council that the Town was presently utilizing a facility owned by the County of Nevada. The following problems existed with the facility: 1) distance from the public works yard; 2) macks could not get into the facility; and 3) it only held 2-3 weeks supply of sand. A portable facility would allow the following: 1) storage of 300-400 tons of sand; 2) mixing of sand and CG90 in the building rather than the track; 3) a loader could be stored in the building; and 4) a mack could be loaded and kept in the building ready to go at all times. While the RFP was circulated, staff would be looking at other alternatives. Town Manger Wright noted that the issue of siting would have to go through the planning process. Council was not making a final decision at the present time. Councilmember Carpenter questioned the status of the corporation yard lease purchase. Town Manger Wright responded that the Town only paid interest until January. After that time the Town would be paying interest and principal. Staff would continue to look at alternate sites because a decision would have to be made in the future as to whether Council wanted to incur the principal costs. Mayor McCormack expressed his concern in utilizing in-house personnel to do the work and questioned how their time would be charged. Mr. Covey replied that public works personnel would only do the grading of the lot which would take 2-3 hours. Town Council Minutes August 15. 1996 Regular Page 2 10. 11. Councilmember Cross expressed his concern with the $15,000 "at risk". Mr. Covey stated that the Town would lose approximately $3,000 for the slab if the building was moved in 2-3 years. The $12,000 was to take down the building and move it to a new site. The cost of the building would be approximately $75,000. Councilmember Cross requested that when the item was brought back for review that all the costs be detailed, i.e. construction and relocation costs, site preparation, utilities, etc. Councilmember Eagan questioned how the sand barn was used and the need for the "extra" items. Mr. Covey responded that it would be a bare bones building at the present time. A permanent facility would include the heater, sky lights, insulation, etc. Motion by Councilmember Carpenter, Seconded by Councilmember Drake, passed unanimously to approve the staff recommendation. Councilmember Cross felt it was in the best interest of the community to not spend the money, but work out a collaborative arrangement with Caltrans. MATTERS OF INTEREST TO COUNCIL MEMBERS 9.1 Town Council Candidate~ - Mayor McCormack stated the filing date for the two vacant council seats had closed on August 14, 1996. Those filing were: Ronald Scott Brandos, Parvin Darabi, Ronald Florian, Edgar Jon Stratton, Joshua Jay Susman, and Joel P. Williams. 9.2 Barbara Boxer Meetim, - Mayor McCormack stated that a meeting had been held with Senator Barbara Boxer. Items discussed were: UP/SP mil merger, transportation issues, groundwater soil contamination, Placer County issues (park at Squaw Valley), and the Truckee River operating agreement. The Mayor also indicated to Senator Boxer that there was a significant community at the north end of Lake Tahoe and that community was working aggressively together to solve significant issues. Councilmember Eagan thanked the Cottonwood Restaurant for their hospitality. CLOSED SESSION pursuant to Government Code Section 54957.6 - Closed Session was not held. ADJOURNMENT - Mayor McCormack adjourned the meeting at 6:42 p.m. by: Respectfully submitted, STEPHEN L. WRIGHT Town Manager Vicki C. Soderquist, C,~, Deputy Town Clerk Town Council Minutes August 15. 1996 Regular Page 3