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1996-12-19 Town of Truckee TOWN COUNCIL REGULAR MEETING MINUTES December 19, 1996, 6:00 P.M. Truckee Donner Public Utility District Board Room 11570 Donner Pass Road, Truckee, CA CALL TO ORDER - Mayor Drake called the meeting to order at 6:00 p.m. ROLL CALL PRESENT: Council Members Carpenter, Florian, McCormack, Susman, and Mayor Drake ALSO PRESENT: Stephen L. Wright, Town Manager; Dennis Crabb, Town Attorney; and Kelly Holm, Administrative Secretary PLEDGE OF ALLEGIANCE was led by George Robertson. PUBLIC COMMENT - None Mayor Drake stated he hoped the Council would be more deliberate and concise on issues and reach decision points more promptly. Therefore, he suggested that time estimates be put on the agenda, but Council would not be held to that time frame. It was not his intent to inhibit discussion or public input. PRESENTATIONS 5.1 Introduction of New Employees - Jack Bayer, Chief of Police, introduced Sergeant Tom Carrington, Supervisor, Nevada County Sheriff's Department. Tony Lashbrook, Director of Community Development, introduced Jeannie Felix, Building Department/Community Development. He also introduced Brad Wall, Code Enforcement Officer. CONSENT CALENDAR Motion by Councilmember Carpenter, Seconded by Councilmember McCormack, passed unanimously, to approve the Consent Calendar with a correction on Item 6.2. 6.1 Minutes of December 2, 1996 - Special Meeting. Recommendation: approve. 6.2 Minutes of December 5, 1996 - Regular Meeting. Recommendation: approve. Mayor McCormack offered the following correction on page 5, Item 13.2, "SEDD" should be replaced with "Sierra Planning Organization, acting as the Foothills Airport Land Use Commission". November Treasurer's Report. Recommendation: approve. Modification to Joint Powers Agreement with Truckee Sanitary District. Recommendation: Council authorize the Town Manager to execute the Joint Powers 6.3 Agreement with the Truckee Sanitary District with the modification as requested by the District. 6.5 Redevelopment Feasibility Stndy. Recommendation: Council authorize Town Manager to execute contract with Shannon Davis and Associates for redevelopment feasibility analysis. 6.6 Transit Agreement with Northstar at Tahoe. Recommendation: Council approve the agreement with Northstar at Tahoe for transit service. PUBLIC HEARINGS 7.1 Land Use Application 96-088/ZC/CUP/HSP/AV; Ben and Cheryl Greer, applicant/owner, Mike Mason, MWA, Inc., agent. Recommendation: Council approve the project subject to the conditions of approval based upon the findings recommended by the Planning Commission and introduce Ordinance 96-09. Tony Lashbrook, Director of Community Development, stated the application was a rezoning request from R1 to R2 which would allow for multiple units. The zoning was consistent with existing improvements on the property. No fiscal impact had been identified and no statements of opposition had been received. He then briefly reviewed the project. The Planning Commission unanimously recommended approval. Mayor Drake commended the property owners for the improvements. This being the time and place as advertised, the public heating was declared open. Mike Mason, MWA, architect, representing Ben and Cheryl Greer, stated the Grecr's wanted to remodel and clean up the properties. There being no further public testimony, the public hearing was declared closed. Councilmember Carpenter referred to Mitigation Measure 27 and questioned if the applicant was limited to the construction time frame for interior work. Mr. Lashbrook replied that the intent was to regulate the exterior construction activities. Councilmember McCormack questioned if all the requirements for the residential unit above the garage had been addressed. Mr. Lashbrook stated that the unit above the garage would have to meet all current code requirements. Motion by Councilmember McCormack, Seconded by Couneilmember Carpenter, passed unanimously, to approve the project subject to conditions as outlined by the Planning Commission. Amendment to Motion: Agreed to by the Maker and Second of the Motion, passed unanimously, to introduce Ordinance 96-09 rezoning the property. 7.2 Preliminary Draft of the Source Reduction Recycling Element & Household Hazardous Waste Element (SRRE/HHWE). Recommendation: Council receive public comment on the SRRE/HHWE. Jon Lander, Town Engineer, stated it was a Town Council Minutes December 19, 1996 Regular Page 2 two step process where the draft was reviewed by the public, Council, and other agencies. The public hearing was the end of the first review period. Comments would be incorporated into a final document that would be released for review and final adoption by the Council. He then reviewed the State requirements mandating the SRRE/HHWE. Mayor Drake stated it was a serious issue and questioned if the Citizen's Advisory Committee was a requirement. Mr. Lander responded that it was a recommendation, not a requirement. Mr. Wright stated it would be appropriate to have a Councilmember serve on the committee and to solicit citizens that were interested in recycling and waste reduction. Staff could then return with a list of those expressing interest for Council review. Councilmember McCormack supported the formation of the committee. Councilmember Carpenter noted that the plan included a projection of a 2% growth rate during the 15 years and questioned the projected growth rate in the General Plan. Jim Greeo, Consultant, California Waste Associates, responded that he had reviewed the General Plan and the 2% would take the plan out to 2011. He would recheck the General Plan in order to make it consistent. Councilmember Carpenter noted that the base year in the plan was 1995 and that other communities had used 1990, he questioned if that would force a change in the Nevada County data. Mr. Greco replied that Nevada County would have to take out the Town as it was no longer part of the County. There was a lot of concern regarding the 1990 numbers and the Waste Management Board had authorized the use of the 1995 figures which they felt were more accurate. Mayor Drake stated he was concerned with the education aspect of recycling. He felt there needed to be a better way to get people to participate. Mr. Greco felt there would be a better response from the public with the formation of the Waste Advisory Committee as they would also address public education. This being the time and place as advertised, the public hearing was declared open. There being no public testimony, the public hearing was declared closed. Mr. Wright noted that the State had mandated the recycling goals, and in order to reach those goals, Council would have to institute a better education program in order to get people to participate voluntarily. Council was not establishing new rate structures at the present time, but were establishing a program that in the future would require public policy decisions in order to accomplish those goals and could cost the ratepayer more money. Councilmember McCormack requested that the Executive Summary be made available to the public. Town Council Minutes December 19, 1996 Regular Page 3 COUNCIL IMMEDIATE PRIORITIES 8.1 Appointment of Road/CIP Committee. Recommendation: Council determine the process desired to select a Road/CIP Committee. Mr. Wright stated staff was requesting Council direction as to whether they wanted a citizen's committee to bring forward recommendations regarding capital improvements. It was not envisioned to be a long standing committee. When the five year CIP program was adopted Council would only have to update it annually which staff felt could be done by staff with Council direction. For the formation of the initial five year plan, staff felt a citizen's committee would bc helpful. He then reviewed the proposed scope of work and time line. If Council chose to have a committee they needed to determine how committee members would be solicited and chosen. Councilmember Carpenter questioned why there were two different time lines for the road issues and the CIP. Mr. Wright replied that there was no need for two different dates. Council could provide direction that both sets of recommendations be brought forward at the same time. Councilmember Susman felt previous Road Committee members should be contacted in order to obtain historical information. Councilmember McCormack stated he did not know what specific work the CIP Committee could do that would be useful at the present time. He felt a Road Committee would be very useful in reviewing the past work,. PCI data, review impacts of the Southwest Gas cuts, prepare alternative strategies for improving the roads to a maintainable condition, and significance of the strategies as to how they could be funded, and resulting level of service. Mr. Wright stated staff recommended the combination because the major portion of the Town's physical assets were the roads. Therefore, most of the financial impact of the CIP would be road related. The combined committee would look at the "big picture", i.e. all of the Town's obligations. Mayor Drake felt that was what Council was elected to do. Councilmember Carpenter felt looking at it together was the right approach and that the community could respond quickly which would allow Council time to react to the recommendations. The CIP would be more of a four year plan because the road plan would not be in effect Councilmember McCormack felt it should be created as a Road Committee and then possibly evolve into a CIP Committee. Mr. Wright stated all departments had developed programs for five years. Within the next thirty days the Finance Department would be developing five year revenue projections and historical data. Staff could develop the CIP information for the Council and develop independem information for the Road Committee which would have jurisdiction only over road issues. Town Council Minutes December 19, 1996 Regular Page 4 Mayor Drake stated irrespective of what was set up some road work would be completed. The CIP was a long range look at future projects. Councilmember McCormack stated due to the staff work that had been done regarding the development of CIP projects, Council should have a workshop to review the overall program and receive recommendations from staff on how to proceed. Councilmember Carpenter stated in the past the Council had utilized a facilitator. The Road Committee was purely a citizen's committee and Council was only a part of it. Mr. Wright recommended that the Public Works Director, Town Engineer, and Town Manager be actively involved and serve as facilitators. Mayor Drake noted that the Road Committee would review past history, where the Town was presently, condition of pavement, and alternative ways of addressing the mad issues. Councilmember Susman felt the road issues could be overwhelming and that they should be the main focus at the beginning. The Town needed to make the public aware that applications were available with Council making the final appointments. Councilmember McCormack recommended that local organizations (homeowner's associations, Board of Realtors, Chamber of Commerce, etc.) be asked to submit the names of one or two people that would like to serve on the committee. Councilmember Susman felt more members of the community be involved, it needed to be more far reaching and broadbased. Mayor Drake felt that both recommendations should be incorporated with Council making the final selections, Mayor Drake felt it was the consensus of the Council to form a Road Committee and, when formed, ask them if they wanted to include the five year CIP program. Mr. Wright stated staff would develop the CIP program at the staff level and would update Council during the Team Building meeting in January. Notice regarding Road Committee vacancies would go to various organizations, TTCN, Channel 6, Sierra Sun, and staff would return to Council with a list of those that responded. STAFF REPORTS 9.1 1997 Council Committee Designations. Recommendation: Council 1) determine which committees need Councilmember representation and, subsequently, which Councilmembers should serve on each committee; and 2) designate Kathleen Eagan as the Town's representative on the Truckee River Basin Water Group and authorize expense reimbursements for her service. Mr. Wright noted that a philosophical decision had been made last year by the Council that two Councilmembers did not need to serve on committees, i.e. one was adequate. If Councilmembers had personal obligations that would prevent them from serving on any particular committees they needed to let the other Councilmember know. Mayor Drake stated there were only six committees that had to have an elected official serve, those were: Transportation Commission, Solid Waste, Mayor/Manager, LAFCO, League of California Cities, and SEDD. He noted that they all included travel and met during the day. Town Council Minutes December 19, 1996 Regular Page 5 Mayor Drake stated it was his opinion that Councilmembers served on too many committees, but would not preclude any Councilmember from serving on a committee they wanted to serve on. In the past, Council had tried to equally share the responsibilities. He also noted that there was an advantage of keeping continuity on committees. Councilmember Carpenter questioned if the Local Solid Waste Citizen's Advisory Committee should be added to the list. Councilmember McCormack felt it should be added to the list, but Council should review the merits of having a Councilmember serve on it. He felt that ifa Councilmember should serve, it should be him due to his experience on the Solid/Hazardous Waste Commission. Mr. Wright noted that the Public Works Director was establishing a citizen's advisory committee regarding snow removal services and activities. He requested that any Councilmember with a desire to serve on that committee contact him, but did not feel that it was necessary to have a Councilmember serve on that committee. Motion by Councilmember Carpenter, Seconded by Councilmember Florian, passed unanimously, to appoint the following: Nevada County Transportation Commission - Drake; Truckee/Tahoe Transportation Management Association - Drake; Solid Waste Committee - McCormack; Truckee River Basin Water Group - Kathleen Eagan (with reimbursement for telephone and travel); Mayor/Manager Committee - Drake; LAFCO - McCormack; League of CA Cities Division Representative (Policy Committee - Housing & Urban Development) - Carpenter; Community Action Board - no representative; Road Committee - Carpenter; Library - Susman; Downtown Specific Plan - Florian and McCormack; Chamber of Commerce - FIorian; Visitor Services Committee - Drake; Drug Use in Schools - McCormack; and Sierra Economic Development District (SEDD) - Susman. 9.2 Initiation of Sugar Bowl Commuter Route. Recommendation: Council approve the agreement with Sugar Bowl to mn a commuter route. Tom Covey, Director of Public Works, stated the proposed action would add a commuter route to Sugar Bowl ski area and it was projected that there would be 100 riders per day. He noted that with the addition of the route from the Factory Stores to Northstar the ridership had increased 400% over the last 24 days. Therefore, staff felt their estimates were valid. It would be a public/private partnership and the Northern Sierra Air Quality Management District had agreed to underwrite any fare box shortfall. The goal was to reach a fare box revenue of 50%. Sugar Bowl had agreed to pay $7,500 of the estimated $14,000 cost. Anything over and above the operating costs of the fare box would be returned to Sugar Bowl. Mayor Drake stated the goal for TTMA and NCTC was 16% for fare boxes. He felt Northstar and Sugar Bowl were great partners. Town Council Minutes December 19, 1996 Regular Page 6 9.3 Councilmember McCormack noted that the Trolley would be on Old 40 and questioned if there was concern regard'rog the road conditions. Mr. Covey responded that Sugar Bowl maintained that portion of mad and he had every confidence they would do everything possible to ensure the safety of the Trolley. Councilmember McCormack questioned if staff was looking at Placer County for funding. Mr. Covey replied that there were currently two hms into Placer County and staff would be trying to obtain funding. Councilmember McCormack questioned if staff was working with Donner Ski Ranch. Mr. Covey felt that once Donner Ski Ranch saw the success with Northstar and Sugar Bowl that they would want to participate. Motion by Councilmember Carpenter, Seconded by Councilmember Susman, passed unanimously, to approve the agreement with Sugar Bowl for the commuter route. Lease/Option Purchase Agreement for Town Corporation Yard. Recommendation: Council discuss options and give direction to staff. Mr. Wright gave a brief background of the lease/option purchase agreement for the Town corporation yard and noted the principal payment had been budgeted. He then reviewed the pros and cons of the site. Staff felt it would take a minimum of two years to purchase another site and construct a facility. Ifa new site was chosen for a corporation yard the present location could be utilized as a satellite facility. Staff felt the deal was reasonable and that alternatives were not necessarily reasonable. Staff recommended Council receive and file the report and follow through with thc existing agreement. Councilmember Carpenter questioned what land use designation the property would have if it reverted to private land use. Mr. Wright replied that it would have to be determined through a General Plan amendment and zone change. He felt due to the existing uses around the property that it would probably be R1 or R2 designations. Councilmember Susman stated he supported the purchase of the property, but was concerned with the pre-existing use and possible contamination. Tom Covey, Director of Public Works, replied that there had not been any underground storage tanks or fueling on the property. Staff felt a Phase I environmental audit could be completed in order to address those concems. The majority of the property was open space and the area around the building was paved. Mayor Drake stated the taxpayers would be paying $103,000 in interest and $350,000 in principal for a total of $453,000 to the District for land which had already been paid for by the ratepayers. The ratepayer and the taxpayer were the same people and he felt the Town was buying back it's own land. Councilmember McCormack stated Town Council Minutes December 19, 1996 Regular Page 7 10. 11. 12. the Town had a contract and all they could do would be to default. He agreed with Mayor Drake's comments. COUNCIL MEMBER REPORTS - None. CLOSED SESSION regarding litigation against Nevada County pursuant to Government Code Section 54956.9. Closed Session was not held. ADJOURNMENT - Mayor Drake wished the community a happy holiday season and prosperous new year. He then adjourned the meeting at 8:10 p,m. in memory of Steven Baumann, Chad Bamette, and Marilyn Irene McCormick Marcus. by: Respectfully submitted, STEPHEN L. WRIGHT, Town Manager Vicki C. Soderquist, CIx~-l~eputy Town Clerk Town Council Minute~ December 19, 1996 Regular Page 8